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This document serves as a guide for departments to justify the necessity of sourcing a specific product or service from a sole manufacturer or supplier, detailing required information and signatures

How to fill out sole brand justification form

How to fill out Sole Brand Justification Form

1. Begin by downloading the Sole Brand Justification Form from the designated website or portal.
2. Fill in the basic information at the top of the form including the department name, date, and contact information.
3. Clearly state the product or service for which you are seeking sole brand justification.
4. Provide a detailed explanation of the necessity for using the sole source provider, including technical specifications and unique features.
5. Outline any competitive pricing or alternatives considered, and justify why they are not suitable.
6. Include any prior procurement history with the sole source provider.
7. Attach supporting documentation that strengthens your justification, such as product brochures or expert opinions.
8. Review the completed form for accuracy and completeness.
9. Obtain necessary approvals from relevant authorities or stakeholders.
10. Submit the form as instructed, either electronically or as a hard copy.

Who needs Sole Brand Justification Form?

1. The Sole Brand Justification Form is needed by procurement teams, department heads, and project managers responsible for purchasing decisions.
2. It is also required by organizations that need to document and justify their choice of a single brand supplier for compliance with procurement regulations.

People Also Ask about

What is a sole brand justification?

SOLE -BRAND JUSTIFICATION: A purchasing situation in which only one brand of equipment/supply, etc. will meet the requirements of a State Entity.

What are the advantages of single sourcing?

Single sourcing advantages: Single sourcing can result in reduced order lead times. Building a strong relationship is easier with just one supplier and helps to build trust between buyer and supplier. Single sourcing often means admin costs are reduced as you're placing orders with just one supplier.

What is a sole service justification?

A Sole Source justification describes the steps taken to determine that the chosen supplier is the only source available for your product/service. Buying staff will review the sole source justification and may reach out if they have questions or need additional information.

When should sole source procurement be used?

Sole source procurement should be used only when competitive solicitation procedures like sealed bids or competitive proposals are not applicable to the requirements or are impracticable.

What are the justifications for sole sourcing?

A sole source purchase is justified when unique attributes or circumstances dictate that only one provider is capable of supplying the desired goods or services. This must be demonstrated along with ensuring the price is fair and reasonable.

How to write a sole source justification?

How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?

What are the criteria for sole source evaluation?

Sole Source. For non-competitive acquisitions, sole source proposals are evaluated for determination of a fair and reasonable price and for analysis of factors such as cost elements, technical and management approach, and adequacy of the terms and conditions of the prospective contract.

What are the justifications for single sourcing?

The two most often cited reasons for a sole or single source justification are uniqueness and timeframe. These are often confused and inappropriately interchanged. If a supplier is unique and if their uniqueness is adequately substantiated, a discussion of timeframe is inappropriate.

For pdfFiller’s FAQs

What is Sole Brand Justification Form?

The Sole Brand Justification Form is a document that is used to justify the purchase of goods or services from a single brand or supplier, rather than considering multiple options.

Who is required to file Sole Brand Justification Form?

Typically, individuals or departments within an organization that seek to procure goods or services exclusively from a particular brand or supplier are required to file the Sole Brand Justification Form.

How to fill out Sole Brand Justification Form?

To fill out the Sole Brand Justification Form, one must provide detailed explanations regarding the necessity of using a sole brand, including supporting data, reasons for non-competitive acquisition, and any other required documentation.

What is the purpose of Sole Brand Justification Form?

The purpose of the Sole Brand Justification Form is to ensure transparency and accountability in the procurement process by documenting the rationale for selecting a single source for goods or services.

What information must be reported on Sole Brand Justification Form?

The Sole Brand Justification Form must report information such as the specific goods or services requested, the reasons for choosing the sole brand, any alternative options considered, cost implications, and relevant supporting documentation.