Get the free Sole Source Justification Form - spsu

Sole-Source Intent to Award Justification Request Information Date of Request: (mm-dd-yy) Entity Information State Entity Name: State Entity Code (5-Digit Code): Procurement Officer (APO / CUP): APO

How to fill out sole source justification form

How to fill out sole source justification form?

1. Start by providing your contact information, including your name, title, department, and contact details.
2. Clearly state the purpose of the purchase and why it requires a sole source justification. This could include reasons such as specific technical requirements, compatibility issues, or unique features.
3. Identify the product or service you are seeking to procure and provide detailed specifications or requirements.
4. Explain why the identified product or service is the only viable option and why it cannot be obtained through competitive bidding or alternative sources.
5. Include any supporting documentation or evidence that strengthens your case for sole source justification, such as technical reports, industry research, or expert opinions.
6. Clearly outline the proposed budget for the procurement, including any cost estimates, ongoing maintenance costs, and potential cost savings or benefits.
7. Finally, review and double-check all the information provided in the form to ensure accuracy and completeness before submitting it.

Who needs sole source justification form?

1. Organizations or individuals who are seeking to make a purchase of a specific product or service that is not available from multiple suppliers.
2. Procurement departments or officers responsible for ensuring transparency and efficiency in the purchasing process.
3. Government agencies or institutions that are subject to specific regulations or guidelines requiring justification for sole source purchases.

For pdfFiller’s FAQs

What is sole source justification form?

The sole source justification form is a document that explains why a particular procurement can only be fulfilled by a single source, and provides justifications for the absence of competition.

Who is required to file sole source justification form?

Any individual or organization involved in a procurement process that intends to make a sole source purchase is required to file a sole source justification form.

How to fill out sole source justification form?

To fill out the sole source justification form, you need to provide detailed information about the project or procurement, including the reasons why there are no other viable options and why the selected source is the only one capable of meeting the requirements.

What is the purpose of sole source justification form?

The purpose of the sole source justification form is to provide transparency and accountability in procurement processes, ensuring that sole source purchases are made with proper justifications that align with the organization's policies and regulations.

What information must be reported on sole source justification form?

The sole source justification form typically requires information such as the description of the project, the specific goods or services needed, the reason why no other sources were considered, and any relevant documentation or supporting evidence.

Can I sign the sole source justification form electronically in Chrome?

Yes. You can use pdfFiller to sign documents and use all of the features of the PDF editor in one place if you add this solution to Chrome. In order to use the extension, you can draw or write an electronic signature. You can also upload a picture of your handwritten signature. There is no need to worry about how long it takes to sign your sole source justification form.

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