Get the free Procard Transaction Authorization Form - utsystem

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This form is used by cardholders of the Procard program at The University of Texas System to authorize small purchases related to their job responsibilities, outlining prohibited and restricted items

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How to fill out procard transaction authorization form

How to fill out Procard Transaction Authorization Form

01

Obtain the Procard Transaction Authorization Form from your department or the finance office.

02

Fill in the date of the transaction at the top of the form.

03

Enter the name of the cardholder and their contact information.

04

Provide a detailed description of the items or services purchased.

05

Include the total amount of the transaction, including tax and shipping if applicable.

06

Specify the account number or budget that the transaction will be charged to.

07

Obtain necessary signatures from the cardholder and any required supervisors or managers.

08

Submit the completed form to the finance office for processing.

Who needs Procard Transaction Authorization Form?

01

Employees who hold a Procard for business expenses.

02

Supervisors who need to authorize Procard transactions.

03

Finance or accounting personnel processing Procard transactions.

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What is Procard Transaction Authorization Form?

The Procard Transaction Authorization Form is a document used to request approval for specific transactions made using a procurement card (Procard). It serves as a formal record to ensure proper authorization and compliance with the organization's purchasing policies.

Who is required to file Procard Transaction Authorization Form?

Employees who use a Procard for purchasing goods or services on behalf of their organization are required to file the Procard Transaction Authorization Form, ensuring that all transactions are documented and approved.

How to fill out Procard Transaction Authorization Form?

To fill out the Procard Transaction Authorization Form, the user should provide details such as the date of the transaction, vendor information, item description, amount, and any necessary justifications for the purchase. The form may also require signatures from the cardholder and their supervisor for approval.

What is the purpose of Procard Transaction Authorization Form?

The purpose of the Procard Transaction Authorization Form is to ensure that all purchases made with a Procard are authorized, properly documented, and in compliance with organizational policies. It helps maintain financial accountability and transparency.

What information must be reported on Procard Transaction Authorization Form?

The information that must be reported on the Procard Transaction Authorization Form includes transaction date, vendor name, description of items purchased, total amount, purpose of the purchase, and necessary approvals or signatures.

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