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This form is used to authorize the retention and disposition of public records in accordance with Wisconsin statutes, requiring approval from the relevant agency and the Public Records and Forms Board
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How to fill out records retentiondisposition authorization
How to fill out RECORDS RETENTION/DISPOSITION AUTHORIZATION
01
Obtain the RECORDS RETENTION/DISPOSITION AUTHORIZATION form from your organization's records management department.
02
Identify the specific records or documents that need retention or disposal.
03
Provide details about each record, including the title, date, and type of record.
04
Specify the retention period required for each record based on your organization's policies or legal requirements.
05
Indicate the reason for retention or disposal of the records.
06
Complete the authorization section, including signatures from the department head and records management personnel.
07
Submit the completed form to the records management department for approval.
Who needs RECORDS RETENTION/DISPOSITION AUTHORIZATION?
01
All departments within an organization that handle records and must comply with retention and disposal policies.
02
Records management personnel responsible for overseeing the compliance with records retention regulations.
03
Legal departments that ensure adherence to applicable laws and regulations regarding record retention.
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People Also Ask about
What does disposition mean in record keeping?
“Disposition” means the final retention action carried out on a Record. This may include destruction, deletion, secure destruction or deletion, or transfer for archival review or to a third party.
What is the proper disposition for a permanent record?
If a document or record has historical value, your records disposition plans should include a transfer of ownership over to your archives. Should a record be sent to the archives, the retention period is indefinite, and it should be kept there permanently.
What is the disposition of your records?
Disposition means disposal of records no longer needed for day-to-day operations by a unit, through destruction, secure destruction, or transfer to the University Archives.
What does retention of records mean?
A records retention program is defined as: An administrative program and set of practices by which an organization establishes to regulate and manage its records, both paper and digital, throughout their lifecycles to ensure efficiency and economy in their creation, use, handling, control, maintenance, and disposition.
What is the meaning of record disposition?
“Disposition” means the final retention action carried out on a Record. This may include destruction, deletion, secure destruction or deletion, or transfer for archival review or to a third party.
What is a retention and disposition?
A retention and disposition schedule is a plan of action that indicates the period of time you should retain your records. Records schedules allow you to dispose of records in a timely, systematic manner by setting retention and disposal guidelines based on administrative, legal, fiscal, or research needs.
Which are the appropriate dispositions for records?
0:07 4:18 Value they can include things like routine correspondence. Meeting minutes or temporary data files.MoreValue they can include things like routine correspondence. Meeting minutes or temporary data files. The key characteristic of temporary records is that they have a limited retention.
What is the purpose of the retention period?
A retention period (associated with a retention schedule or retention program) is an aspect of records and information management (RIM) and the records life cycle that identifies the duration of time for which the information should be maintained or "retained", irrespective of format (paper, electronic, or other).
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What is RECORDS RETENTION/DISPOSITION AUTHORIZATION?
RECORDS RETENTION/DISPOSITION AUTHORIZATION is a formal document that outlines the guidelines for the retention and eventual disposal of records within an organization. It establishes the timeframe for keeping documents and specifies how and when they should be destroyed or archived.
Who is required to file RECORDS RETENTION/DISPOSITION AUTHORIZATION?
Individuals or departments responsible for managing records within an organization, such as records managers, compliance officers, or administrative staff, are required to file RECORDS RETENTION/DISPOSITION AUTHORIZATION.
How to fill out RECORDS RETENTION/DISPOSITION AUTHORIZATION?
To fill out RECORDS RETENTION/DISPOSITION AUTHORIZATION, one must provide details such as the type of records, retention period, reason for retention, disposition method, and approval from relevant authorities within the organization.
What is the purpose of RECORDS RETENTION/DISPOSITION AUTHORIZATION?
The purpose of RECORDS RETENTION/DISPOSITION AUTHORIZATION is to ensure compliance with legal and regulatory requirements, protect sensitive information, and provide clear guidelines for the systematic retention and disposal of records.
What information must be reported on RECORDS RETENTION/DISPOSITION AUTHORIZATION?
The information that must be reported on RECORDS RETENTION/DISPOSITION AUTHORIZATION includes record categories, retention schedule, reasons for retaining records, proposed methods of disposition, and signatures from authorized personnel.
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