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This document serves as a justification for making a sole source purchase or waiving the bidding process, requiring detailed descriptions and rationale for such actions.

How to fill out sole source or waiver

How to fill out SOLE SOURCE OR WAIVER OF BIDDING PURCHASE JUSTIFICATION

1. Identify the goods or services needed.
2. Determine if the goods or services are available from only one source.
3. Gather supporting documentation that justifies the sole source or waiver of bidding.
4. Complete the SOLE SOURCE OR WAIVER OF BIDDING PURCHASE JUSTIFICATION form with clear and concise information.
5. Include details such as the supplier’s qualifications, the uniqueness of the goods or services, and any regulatory or legal requirements.
6. Obtain necessary approvals and signatures from relevant authorities.
7. Submit the completed form according to your organization's procurement guidelines.

Who needs SOLE SOURCE OR WAIVER OF BIDDING PURCHASE JUSTIFICATION?

1. Procurement professionals working for organizations that require purchases which cannot go through the competitive bidding process.
2. Project managers seeking to procure specialized goods or services from a unique supplier.
3. Departments within government or private organizations following strict procurement requirements.

People Also Ask about

How do you justify single source procurement?

Single Source Purchase Justification Past experience with a particular issue and this vendor has the historical knowledge or was the original installer. Experience with similar projects at other agencies or at other levels of government. Demonstrated expertise.

What is an example of a sole source justification?

Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of.

What is the sole source in procurement?

A sole source exists when goods or services, because of unique characteristics or other reasons, are only available from a single source. Sole source justifications are reviewed and approved by Procurement Services prior to an order being placed.

What are the justifications for sole sourcing?

A sole source purchase is justified when unique attributes or circumstances dictate that only one provider is capable of supplying the desired goods or services. This must be demonstrated along with ensuring the price is fair and reasonable.

What are the requirements for sole source justification?

To justify a sole source procurement, the project manager must be able to show that the chosen vendor has special skills or qualifications that make them the best fit for the project. This could be specialized knowledge, technical expertise, or technology that isn't available anywhere else.

What is a sample justification for sole source?

Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.

How to write a single source justification?

Preparing the Sole or Single Source Justification The justification should: Be prepared by someone familiar enough with the requirements to provide the necessary information. Include the signature and title of the preparer. The author should be prepared to substantiate any facts if an audit occurs.

What are the requirements for sole source justification?

To justify a sole source procurement, the project manager must be able to show that the chosen vendor has special skills or qualifications that make them the best fit for the project. This could be specialized knowledge, technical expertise, or technology that isn't available anywhere else.

For pdfFiller’s FAQs

What is SOLE SOURCE OR WAIVER OF BIDDING PURCHASE JUSTIFICATION?

SOLE SOURCE OR WAIVER OF BIDDING PURCHASE JUSTIFICATION is a formal document that explains and justifies the decision to acquire goods or services from a single vendor without a competitive bidding process. It typically outlines the unique qualifications of the vendor and the reasons why a competitive solicitation is not feasible or necessary.

Who is required to file SOLE SOURCE OR WAIVER OF BIDDING PURCHASE JUSTIFICATION?

Generally, any department or entity within an organization that seeks to make a purchase that falls under sole source provisions is required to file a SOLE SOURCE OR WAIVER OF BIDDING PURCHASE JUSTIFICATION. This often includes managers or procurement officers tasked with overseeing purchasing decisions.

How to fill out SOLE SOURCE OR WAIVER OF BIDDING PURCHASE JUSTIFICATION?

To fill out a SOLE SOURCE OR WAIVER OF BIDDING PURCHASE JUSTIFICATION, one should gather relevant information about the purchase, including the vendor's qualifications, the specific goods or services being acquired, the reasons for bypassing competitive bidding, and any supporting documentation. The information should be clearly presented in the prescribed format or form of the organization.

What is the purpose of SOLE SOURCE OR WAIVER OF BIDDING PURCHASE JUSTIFICATION?

The purpose of the SOLE SOURCE OR WAIVER OF BIDDING PURCHASE JUSTIFICATION is to provide a transparent and documented rationale for procuring goods or services without competition. This ensures accountability and compliance with procurement regulations, allowing organizations to justify their choices to stakeholders.

What information must be reported on SOLE SOURCE OR WAIVER OF BIDDING PURCHASE JUSTIFICATION?

The information that must be reported typically includes the name of the vendor, a description of the goods or services required, the justification for selecting the sole source approach, the anticipated cost, and any supporting evidence that validates the need for this procurement method.