Get the free Purchasing Card (ProCard) Application and Use Agreement - uwsuper

Agreement outlining the application and proper usage of the ProCard for purchases, including compliance with university policies and a list of prohibited purchases.

How to fill out purchasing card procard application

How to fill out Purchasing Card (ProCard) Application and Use Agreement

1. Obtain the Purchasing Card (ProCard) Application and Use Agreement form from your organization's finance or procurement department.
2. Fill in your personal information, including your name, department, and contact details.
3. Provide the purpose for obtaining the ProCard, detailing how it will be used for official business.
4. Indicate your budget account number where the charges will be applied.
5. Review the terms and conditions outlined in the agreement to ensure compliance with organizational policies.
6. Obtain necessary approvals from your supervisor or financial officer as required.
7. Submit the completed application form along with the signed use agreement to the appropriate department.
8. Once approved, attend any required training sessions regarding ProCard usage and policies.

Who needs Purchasing Card (ProCard) Application and Use Agreement?

1. Employees who are responsible for making purchases on behalf of their department or organization.
2. Staff who manage budgets and need streamlined purchasing processes.
3. Employees needing to travel for work or attend conferences and require funds for travel-related expenses.
4. Individuals who frequently procure goods or services for their team or projects.

People Also Ask about

What is a procurement credit card?

A P-Card is a purchasing tool that functions as a credit card. Unlike personal credit cards, there are only a few categories of goods that can be purchased with a P-Card. Additionally, the P-Card cannot be used to pay for purchase services. It is exclusively used to purchase permissible goods.

What are the disadvantages of purchasing cards?

Downsides of Using Purchasing Cards Misuse Potential: Even with better oversight, there's a chance of fraud or personal use, which is tricky in tight budgets. Training is essential to curb misuse. Changing Vendor Policies: Vendor rules for P card use can change, requiring companies to keep up to avoid errors.

What is the difference between a purchasing card and a debit card?

A purchasing card is a company credit or debit card that employees use to charge goods and services on behalf of their employers, without having to go through the traditional purchase request and approval process.

What is the difference between a corporate card and a procurement card?

P-Cards are designed for small procurement purchases, allowing employees to make approved transactions quickly without traditional procurement hurdles, while corporate cards are meant for travel, entertainment and general purchasing expenses.

Is a purchase card a debit card?

A purchasing card is a company credit or debit card that employees use to charge goods and services on behalf of their employers, without having to go through the traditional purchase request and approval process.

What's the difference between a purchase card and a credit card?

While Purchasing Cards and Credit Cards can be used similarly, there are a few key differences in a Purchasing Card vs a Credit Card. Generally, Charge Cards are paid in full each month, while Credit Cards can have a revolving balance with interest being charged.

What is a purchasing card?

Sometimes referred to as procurement cards, procards or p-cards, purchasing cards are a type of corporate credit card designed to make the purchasing process easier for companies. These cards can help reduce inefficiencies in traditional purchase processes.

For pdfFiller’s FAQs

What is Purchasing Card (ProCard) Application and Use Agreement?

The Purchasing Card (ProCard) Application and Use Agreement is a document that outlines the terms and conditions for the use of a ProCard, which is a credit card issued to employees for the purpose of making authorized purchases on behalf of their organization.

Who is required to file Purchasing Card (ProCard) Application and Use Agreement?

Employees who are responsible for making purchases on behalf of the organization and wish to utilize a ProCard are required to file the Purchasing Card (ProCard) Application and Use Agreement.

How to fill out Purchasing Card (ProCard) Application and Use Agreement?

To fill out the Purchasing Card (ProCard) Application and Use Agreement, an employee needs to provide their personal information, departmental details, purpose of the card, and gain necessary approvals from supervisors and financial managers before submission.

What is the purpose of Purchasing Card (ProCard) Application and Use Agreement?

The purpose of the Purchasing Card (ProCard) Application and Use Agreement is to establish clear guidelines regarding the use of the ProCard and to ensure accountability and compliance with the organization's purchasing policies.

What information must be reported on Purchasing Card (ProCard) Application and Use Agreement?

The information required on the Purchasing Card (ProCard) Application and Use Agreement includes the applicant's name, job title, department, intended use of the card, budgetary information, and acknowledgment of adherence to the card’s usage policies.