Get the free Records Retention & Disposition Authorization Form - bsu

A form used by departments at Ball State University to authorize the retention and disposition of records in accordance with Indiana state laws and university policies.

How to fill out records retention disposition authorization

How to fill out Records Retention & Disposition Authorization Form

1. Obtain the Records Retention & Disposition Authorization Form from your organization's records management policy or website.
2. Review the guidelines provided on the form to understand the retention schedules and disposition procedures.
3. Fill out the form with relevant details such as department name, record type, and proposed retention period.
4. Specify the reason for the retention or disposition of the records.
5. Ensure that all required signatures are obtained from department heads and records management personnel.
6. Submit the completed form to the designated records management office for approval.
7. Retain a copy of the authorized form for your records.

Who needs Records Retention & Disposition Authorization Form?

1. All departments and personnel involved in managing records within an organization, including administrative staff, department heads, and records management teams.

People Also Ask about

What does retention of records mean?

A records retention program is defined as: An administrative program and set of practices by which an organization establishes to regulate and manage its records, both paper and digital, throughout their lifecycles to ensure efficiency and economy in their creation, use, handling, control, maintenance, and disposition.

What is the disposition of your records?

Disposition means disposal of records no longer needed for day-to-day operations by a unit, through destruction, secure destruction, or transfer to the University Archives.

Do all records need to be scheduled for disposition?

§ 1225.10 What Federal records must be scheduled? All Federal records, including those created or maintained for the Government by a contractor, must be covered by a NARA-approved agency disposition authority, SF 115, Request for Records Disposition Authority, or the NARA General Records Schedules.

Which are the appropriate dispositions for records?

0:07 4:18 Value they can include things like routine correspondence. Meeting minutes or temporary data files.MoreValue they can include things like routine correspondence. Meeting minutes or temporary data files. The key characteristic of temporary records is that they have a limited retention.

What does disposition mean in record keeping?

“Disposition” means the final retention action carried out on a Record. This may include destruction, deletion, secure destruction or deletion, or transfer for archival review or to a third party.

What is the purpose of the retention period?

A retention period (associated with a retention schedule or retention program) is an aspect of records and information management (RIM) and the records life cycle that identifies the duration of time for which the information should be maintained or "retained", irrespective of format (paper, electronic, or other).

What is a retention and disposition?

A retention and disposition schedule is a plan of action that indicates the period of time you should retain your records. Records schedules allow you to dispose of records in a timely, systematic manner by setting retention and disposal guidelines based on administrative, legal, fiscal, or research needs.

For pdfFiller’s FAQs

What is Records Retention & Disposition Authorization Form?

The Records Retention & Disposition Authorization Form is a document that formally authorizes the retention and eventual disposal of organizational records in accordance with established policies and legal requirements.

Who is required to file Records Retention & Disposition Authorization Form?

Departments or employees responsible for managing records within an organization are typically required to file the Records Retention & Disposition Authorization Form.

How to fill out Records Retention & Disposition Authorization Form?

To fill out the Records Retention & Disposition Authorization Form, one must provide details such as the record series description, retention periods, justification for retention or disposal, and necessary approvals from relevant authorities.

What is the purpose of Records Retention & Disposition Authorization Form?

The purpose of the Records Retention & Disposition Authorization Form is to ensure that records are managed consistently, comply with legal requirements, and support effective record-keeping practices while avoiding unnecessary storage costs.

What information must be reported on Records Retention & Disposition Authorization Form?

The form typically requires information such as record titles, disposal dates, retention periods, responsible persons, and any relevant legal or regulatory requirements.