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This document is used to request an exemption from competitive bidding for specific products or services at a university, detailing justifications and required approvals.
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How to fill out sole source request form
How to fill out SOLE SOURCE REQUEST FORM
01
Begin by downloading the SOLE SOURCE REQUEST FORM from the appropriate website.
02
Fill in the date at the top of the form.
03
Provide your name and contact information.
04
Clearly state the specific item or service you are requesting as a sole source.
05
Explain the reasons for requesting a sole source, detailing why no other vendors can provide the same item or service.
06
Include any supporting documentation that reinforces your request.
07
Review the form for completeness and accuracy.
08
Sign and date the form where indicated.
09
Submit the completed form to the designated authority or office.
Who needs SOLE SOURCE REQUEST FORM?
01
Individuals or departments looking to procure goods or services that can only be supplied by one specific vendor due to unique qualifications, proprietary technology, or other justifiable reasons.
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How to write a sole source letter?
[Date] To Whom It May Concern: This letter is to confirm that the _(Product Name)_ is a sole source product, manufactured, sold and distributed exclusively by _(Company Name)_. No division of _(Company Name), nor any other company, makes a similar or competing product.
What is an example of sole sourcing?
Sole sourcing is essential for obtaining specialized goods or services that are not available through competitive bidding. For example, in construction, certain materials like specialized concrete mixes or unique structural components may only be produced by a limited number of suppliers.
What is an example of a single source justification?
Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of.
What is an example of sole sourcing?
Sole sourcing is essential for obtaining specialized goods or services that are not available through competitive bidding. For example, in construction, certain materials like specialized concrete mixes or unique structural components may only be produced by a limited number of suppliers.
What is an example of a single source justification?
Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of.
What is a sole source form?
Sole Source-The ONLY known source for unique products & services with no other options available. Single Source-Circumstances dictate use of this vendor despite other potential options. ( i.e availability, timeliness, locality, etc…)
How do you write a good sole source justification?
How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?
What is a sole source letter example?
RE: Sole Source Vendor To whom it may concern: This letter is to confirm that the (PRODUCT NAME) is a sole source product, manufactured, sold and distributed exclusively by (COMPANY NAME). No division of (COMPANY NAME), nor any other company, makes a similar or competing product.
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What is SOLE SOURCE REQUEST FORM?
The Sole Source Request Form is a document used by organizations to request the procurement of goods or services from a single supplier without competitive bidding, justifying the need for such an exception.
Who is required to file SOLE SOURCE REQUEST FORM?
Any department or individual within an organization seeking to purchase goods or services from a sole source supplier must file the Sole Source Request Form.
How to fill out SOLE SOURCE REQUEST FORM?
To fill out the Sole Source Request Form, provide detailed information about the goods or services needed, the chosen supplier, the rationale for sole sourcing, and any additional documentation that supports the request.
What is the purpose of SOLE SOURCE REQUEST FORM?
The purpose of the Sole Source Request Form is to ensure transparency and accountability in the procurement process when exceptions to competitive bidding are necessary.
What information must be reported on SOLE SOURCE REQUEST FORM?
The form typically requires information such as the description of the goods or services, the reason for selecting a sole source supplier, supplier details, estimated costs, and any relevant supporting documentation.
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