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This document outlines the procedures for completing I-9 forms for new and returning employees to ensure compliance with employment regulations.

How to fill out i-9 forms completion instructions

How to fill out I-9 Forms Completion Instructions

1. Obtain the I-9 form from the U.S. Citizenship and Immigration Services (USCIS) website or from your employer.
2. Complete Section 1 of the I-9 form, providing your personal information such as name, address, date of birth, and citizenship status.
3. Review the list of acceptable documents required for verification and gather the necessary documents.
4. Have your employer complete Section 2 of the I-9 form, which includes examining your documents to verify your identity and employment eligibility.
5. Sign and date the form to certify that the information provided is accurate.
6. Keep the completed I-9 form on record for as long as you are employed and for the designated period after your employment ends.

Who needs I-9 Forms Completion Instructions?

1. All employers in the United States are required to have employees complete the I-9 form to verify their identity and work authorization.
2. New hires need to complete the I-9 form to legally work in the U.S.
3. Any organization involved in hiring individuals must keep I-9 forms for all of their employees.

People Also Ask about

How long do you keep an I-9 after termination?

Federal regulations state you must retain a Form I-9 for each person you hire for three years after the date of hire, or one year after the date employment ends, whichever is later.

What is the 3 day rule for I-9?

Form I-9 and receipts Record the document title in Section 2 under List A, List B or List C, as applicable, prefaced by the word “Receipt.” (Example: “Receipt: State-Issued ID Card”) Write the issuing authority, document number, and the last day that the receipt is valid in the appropriate fields.

Do I need to print my I-9 form?

Employers and employees using this fillable form must print and manually sign it rather than typing or electronically affixing a signature because this fillable form does not meet DHS standards for electronic Form I-9 generation, storage and retention systems.

What do you do with the i-9 form once it is completed?

Each preparer or translator who helps your employee must provide their name and address and must sign and date a separate certification block on Supplement A, Preparer and/or Translator Certification for Section 1. You must retain completed supplement pages with the employee's completed Form I-9.

What can I do with completed I-9 form?

The employer must retain this completed form and make it available for inspection by authorized officials of the Department of Homeland Security, Department of Labor, and Department of Justice, Civil Rights Division, Immigrant and Employee Rights Section.

What is the 3 day rule for E-Verify?

An employee must complete Section 1 of Form I-9 by his or her first day of work. The employer must complete Section 2 of Form I-9 by the end of the third business day, or within 72 hours after employment commences, even if the employee is not scheduled to work for some or all of that period.

How to count 3 days for I-9?

Ensure that the employee completes Section 1. Complete Section 2 within three business days after the employee's first day of employment. If you hire an individual for less than three business days, complete Section 2 no later than the first day of employment.

What happens if you don't complete I-9 within 3 days?

E-Verify cases are recorded in Coordinated Universal Time (UTC) regardless of the time zone the case is created in. E-Verify allows for a full three days from this recorded case creation date when computing if a case is created within three days of the hire date.

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What is I-9 Forms Completion Instructions?

I-9 Forms Completion Instructions provide guidance on how to properly complete the Employment Eligibility Verification form, which is required for verifying the identity and employment authorization of individuals hired for employment in the United States.

Who is required to file I-9 Forms Completion Instructions?

All employers in the United States must file I-9 Forms for their employees, ensuring each new hire completes the form to verify their identity and authorization to work.

How to fill out I-9 Forms Completion Instructions?

To fill out the I-9 Forms, employers and employees must complete the form in three sections: Section 1 is filled out by the employee, Section 2 is completed by the employer, and Section 3 is used for reverification if necessary.

What is the purpose of I-9 Forms Completion Instructions?

The purpose of I-9 Forms Completion Instructions is to ensure that both employees and employers understand the correct procedures for completing the form, helping to prevent errors and ensuring compliance with immigration law.

What information must be reported on I-9 Forms Completion Instructions?

I-9 Forms Completion Instructions require information such as the employee's name, address, date of birth, and social security number. Additionally, employees must present acceptable documents that verify their identity and employment authorization.