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This document is used for evaluating faculty members at California State University, Long Beach, regarding their retention, tenure, and promotion based on performance in teaching, scholarly activities,
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How to fill out Departmental/College Retention, Tenure, and/or Promotion Evaluation and Recommendation Form

01
Review the guidelines and criteria for retention, tenure, and promotion set by your institution.
02
Gather all necessary documentation including your curriculum vitae, teaching evaluations, and a statement of research interests.
03
Complete the evaluation form by filling in your personal and professional details accurately.
04
Provide a detailed narrative supporting your case for retention, tenure, or promotion, addressing the specific criteria outlined.
05
Attach any supplementary materials requested, such as letters of recommendation or published work.
06
Review your completed form for accuracy and coherence before submitting it to the appropriate committee.

Who needs Departmental/College Retention, Tenure, and/or Promotion Evaluation and Recommendation Form?

01
Faculty members seeking retention, tenure, or promotion within their department or college.
02
Departmental committees responsible for evaluating faculty performance.
03
Deans or academic administrators reviewing faculty for employment security and career advancement.
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Important Elements of a Tenure Review Letter One or two statements on your working relationship with the tenure candidate, and a clear statement that there is no identifiable conflict of interest. Furthermore, you must explain in a sentence or two, what you reviewed before writing the letter.
Writing Tenure-Review Letters Say Yes if Asked to Write a Letter (Unless …) Answer the Questions Asked. Apply the Requesting Institution's Tenure Standards. Be Succinct. Remember When You Were Young. Assess the Candidate's Oeuvre. Don't View Publication Placement as a Proxy for Quality. Offer Constructive Feedback.
The awarding of tenure means that the community of scholars has judged the candidate to have excelled in teaching, research, and service; that it has confidence in the individual's judgment; and that it welcomes the candidate into full community membership.
A tenure narrative (also known as your personal statement) is a statement that describes your career: what you have done in the areas of teaching, research, and service.
Faculty Application: Research Statement Clearly articulate your brand. Demonstrate the impact of your past work. Show that you are credible to carry out your proposed future research. Articulate the importance of your research vision. Match the standards within the department to which you are applying.
Tenure is campus-specific. Tenure-track faculty hired in the School of Medicine have a nine-year tenure probationary timeline. Promotion, on the other hand, is the recognition of achievements in the faculty member's respective fields of work, their accomplishments and level of expertise at key intervals.
As I mentioned in the cited post, you should give an overview, how you know the person, what they have discovered and why it is important, then make them come alive with a story or two and finally mention any special skills or techniques they use or have developed. But a tenure letter is special.

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The Departmental/College Retention, Tenure, and/or Promotion Evaluation and Recommendation Form is an official document used by academic institutions to evaluate and recommend faculty members for retention, tenure, or promotion based on their performance and contributions.
Faculty members who are undergoing evaluations for retention, tenure, or promotion are required to file this form, typically in accordance with institutional policies and timelines.
To fill out the form, faculty members should provide necessary personal and professional information, detail their accomplishments and contributions in teaching, research, and service, and may include supporting documentation as required by their department or college.
The purpose of the form is to systematically evaluate faculty members' qualifications and performance to make informed decisions regarding their retention, tenure, or promotion in the academic institution.
The form typically requires reporting on the faculty member's teaching effectiveness, research outputs, service contributions, professional development, and any other relevant activities that support their case for retention, tenure, or promotion.
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