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This document is used to justify the need for purchasing items from a single vendor, outlining unique product features, comparisons with other products, and adherence to state procurement requirements.
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How to fill out justification for sole source
How to fill out JUSTIFICATION FOR SOLE SOURCE
01
Start with the title 'Justification for Sole Source'.
02
Provide a detailed description of the goods or services required.
03
Clearly explain the justification for selecting a sole source provider, including any unique qualifications of the vendor.
04
Include any supporting documentation or previous contracts related to the product or service.
05
State the estimated cost and compare it to market rates if applicable.
06
Sign and date the document, ensuring it is submitted to the appropriate approving authority.
Who needs JUSTIFICATION FOR SOLE SOURCE?
01
Government agencies required to justify their procurement methods.
02
Businesses seeking to sole source specific products or services.
03
Procurement officers responsible for acquiring goods or services.
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People Also Ask about
What are the requirements for sole source justification?
To justify a sole source procurement, the project manager must be able to show that the chosen vendor has special skills or qualifications that make them the best fit for the project. This could be specialized knowledge, technical expertise, or technology that isn't available anywhere else.
What is an example of a sole source justification?
Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of.
What are the justifications for sole sourcing?
A sole source purchase is justified when unique attributes or circumstances dictate that only one provider is capable of supplying the desired goods or services. This must be demonstrated along with ensuring the price is fair and reasonable.
Under what conditions is an 8 a sole source authorized?
You can award a sole-source 8(a) contract if: You determine that the qualified small business is responsible. The resulting contract can be awarded at a fair market price.
What is a sample justification for sole source?
Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.
How do you write a single source justification?
Preparing the Sole or Single Source Justification The justification should: Be prepared by someone familiar enough with the requirements to provide the necessary information. Include the signature and title of the preparer. The author should be prepared to substantiate any facts if an audit occurs.
What are the justifications for sole sourcing?
A sole source purchase is justified when unique attributes or circumstances dictate that only one provider is capable of supplying the desired goods or services. This must be demonstrated along with ensuring the price is fair and reasonable.
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What is JUSTIFICATION FOR SOLE SOURCE?
JUSTIFICATION FOR SOLE SOURCE is a document that provides a rationale for why a particular vendor is the only source capable of providing the goods or services required, thereby avoiding the competitive bidding process.
Who is required to file JUSTIFICATION FOR SOLE SOURCE?
Typically, procurement officers or department heads are required to file JUSTIFICATION FOR SOLE SOURCE when a sole source procurement is necessary.
How to fill out JUSTIFICATION FOR SOLE SOURCE?
To fill out the JUSTIFICATION FOR SOLE SOURCE, one must clearly describe the need for the sole source procurement, provide a detailed explanation of why no other vendors can fulfill the requirement, and include any supporting evidence or documentation.
What is the purpose of JUSTIFICATION FOR SOLE SOURCE?
The purpose of JUSTIFICATION FOR SOLE SOURCE is to ensure transparency and accountability in public procurement by documenting the reasons for choosing a single supplier over competitive options.
What information must be reported on JUSTIFICATION FOR SOLE SOURCE?
The information that must be reported includes a description of the goods or services required, the reasons for selecting a sole source provider, any potential alternatives considered, and any supporting data or documentation that validates the justification.
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