Get the free Missing Receipt Form - csus

This form is used to certify an authorized purchase made via a procurement card when the original receipt is not available, indicating the reason for the missing receipt.

How to fill out missing receipt form

How to fill out Missing Receipt Form

1. Locate the Missing Receipt Form, usually available from your finance department or online.
2. Fill in your personal information at the top, including your name, department, and employee ID.
3. Select the expense type for which the receipt is missing (e.g., travel, supplies).
4. Provide a brief description of the expense, including the date and amount.
5. Explain why the receipt is missing (e.g., lost, thrown away).
6. Obtain any necessary approvals from a manager or supervisor, if required by your company policy.
7. Sign and date the form.
8. Submit the form along with any supporting documentation, if needed.

Who needs Missing Receipt Form?

1. Employees who need to reimburse expenses but have lost their receipts.
2. Individuals managing expenses in organizations that allow for missing receipt forms.
3. Anyone who needs to document expenses for accounting and compliance purposes.

People Also Ask about

How to write a missing receipt affidavit?

Overview of Missing Receipt Affidavit Date of Expense: Indicates when the transaction occurred. Amount Spent: Provides the total cost related to the expense. Purpose of Expense: Describes why the money was spent. Vendor Information: Lists the name and contact details of the vendor.

How do I get a proof of purchase if I lost my receipt?

How Do I Get Proof of Purchase If I Lost My Receipt? Bank Statements: Your bank statement can serve as proof of purchase, showing the date, amount, and the business's name where the transaction occurred. Emails: If you made an online purchase, the confirmation email can be used as proof of purchase.

How do I write a receipt form?

Essential Information: Include the date, receipt number, seller and buyer details, item description, total amount, and taxes to ensure clear documentation. Format Options: Receipts can be handwritten, printed, or digital. Digital receipts are gaining popularity for their convenience and eco-friendliness.

What is the affidavit of loss of official receipts?

An Affidavit of Loss for an Official Receipt is a formal, notarized declaration that the official receipt has been lost, misplaced, or destroyed. It is commonly required by Philippine government offices such as the BIR, LTO, and various LGUs as a prerequisite to issuing a replacement receipt or document.

What is a missing receipt form?

The Missing Receipt Affidavit should be used when the merchant has not provided a receipt or a duplicate receipt cannot be obtained. By using the Affidavit, you are stating that the related expense is in compliance with University Policy and qualifies as a legitimate business expense.

How to write a letter for a lost receipt?

I, __ hereby declare that I have lost or accidently destroyed the orginal receipt. I further declare that I have not and will not use this receipt (if found) to claim reimbursement from any other source, or to support any claim for income tax deductions in the future.

What is an example of a missing receipt affidavit?

I confirm that every attempt to obtain a duplicate receipt by contacting the vendor has been made, but have been unable to do so and also hereby certify the following: All items purchased on this Travel Card transaction were for (agency name) use. No personal purchases were made.

How to write a letter for a lost receipt?

I, __ hereby declare that I have lost or accidently destroyed the orginal receipt. I further declare that I have not and will not use this receipt (if found) to claim reimbursement from any other source, or to support any claim for income tax deductions in the future.

For pdfFiller’s FAQs

What is Missing Receipt Form?

The Missing Receipt Form is a document used to report and account for expenses when a receipt for a transaction is lost or not available.

Who is required to file Missing Receipt Form?

Individuals who have incurred business-related expenses without retaining the receipt are required to file a Missing Receipt Form to seek reimbursement.

How to fill out Missing Receipt Form?

To fill out the Missing Receipt Form, individuals should provide details of the expense, including the date, amount, purpose, and any other relevant information to substantiate the claim.

What is the purpose of Missing Receipt Form?

The purpose of the Missing Receipt Form is to enable individuals to claim reimbursement for expenses incurred without having actual receipts while maintaining compliance with financial policies.

What information must be reported on Missing Receipt Form?

The Missing Receipt Form must include the date of the expense, description of the expense, amount spent, purpose of the expenditure, and a statement explaining why the receipt is missing.