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This document is used to justify sole source or sole brand purchasing for procurement approvals, particularly when items are available from only one vendor or specific brands are requested.
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How to fill out justification for sole sourcesole
How to fill out JUSTIFICATION FOR SOLE SOURCE/SOLE BRAND
01
Identify the specific product or service that requires justification.
02
Gather all relevant documentation, including specifications and needs analysis.
03
Explain the necessity for sole source/brand, detailing why other options are not viable.
04
Provide evidence of the product's uniqueness, such as proprietary technology or sole availability.
05
Include a cost analysis, if applicable, demonstrating the value of choosing the sole source/brand.
06
Submit the justification in the prescribed format, ensuring all fields are accurately filled.
07
Review the document for completeness and clarity before submission.
Who needs JUSTIFICATION FOR SOLE SOURCE/SOLE BRAND?
01
Procurement officials responsible for acquiring goods and services.
02
Project managers overseeing the specific projects requiring the sole source/brand.
03
Contract managers who handle the contractual agreements related to the procurement.
04
Compliance officers ensuring adherence to procurement policies and regulations.
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People Also Ask about
What is a sole brand?
What is a Sole Brand? Only one manufacturer/brand is able to meet your needs, but the good/service can be purchased from more than one vendor.
What is the purpose of the sole source letter?
The Role of Sole Source Justification This document outlines why a selected vendor is uniquely qualified to fulfill the contract requirements, detailing specific capabilities, expertise, or circumstances that make them the only viable option.
What is an example of a sole source justification?
Example: A pharmaceutical drug, which is under a multiple year patent and is only sold directly by the manufacturer. Example: A one-of-a-kind oscilloscope that is available from only one source. Example: A supplier that possesses exclusive and/or predominant capabilities.
What is a sole provider justification?
A sole source purchase is justified when unique attributes or circumstances dictate that only one provider is capable of supplying the desired goods or services. This must be demonstrated along with ensuring the price is fair and reasonable.
What is a sole brand justification?
SOLE -BRAND JUSTIFICATION: A purchasing situation in which only one brand of equipment/supply, etc. will meet the requirements of a State Entity.
What are the justifications for sole sourcing?
A sole source purchase is justified when unique attributes or circumstances dictate that only one provider is capable of supplying the desired goods or services. This must be demonstrated along with ensuring the price is fair and reasonable.
How to write a single source justification?
Preparing the Sole or Single Source Justification The justification should: Be prepared by someone familiar enough with the requirements to provide the necessary information. Include the signature and title of the preparer. The author should be prepared to substantiate any facts if an audit occurs.
How to justify a sole source?
Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.
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What is JUSTIFICATION FOR SOLE SOURCE/SOLE BRAND?
JUSTIFICATION FOR SOLE SOURCE/SOLE BRAND is a documented rationale that explains why a specific supplier or brand is the only one that can fulfill a particular requirement or need, without the availability of alternative options.
Who is required to file JUSTIFICATION FOR SOLE SOURCE/SOLE BRAND?
Typically, procurement officials or project managers within an organization are required to file JUSTIFICATION FOR SOLE SOURCE/SOLE BRAND when they seek to purchase goods or services from a sole source or specific brand.
How to fill out JUSTIFICATION FOR SOLE SOURCE/SOLE BRAND?
To fill out the JUSTIFICATION FOR SOLE SOURCE/SOLE BRAND, one must provide detailed information including the specific need, the reasons why no alternatives are available, and the unique qualifications of the vendor or brand in question.
What is the purpose of JUSTIFICATION FOR SOLE SOURCE/SOLE BRAND?
The purpose of JUSTIFICATION FOR SOLE SOURCE/SOLE BRAND is to ensure transparency and accountability in the procurement process by providing a clear and documented rationale for selecting a sole source or sole brand.
What information must be reported on JUSTIFICATION FOR SOLE SOURCE/SOLE BRAND?
The information that must be reported includes the description of the goods or services, the rationale for the sole source or brand, any alternative options considered, and supporting documentation that justifies the decision.
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