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This document is used for transferring records created or received by Marywood University offices to the University Archives for permanent retention.
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How to fill out transfer of university records
How to fill out Transfer of University Records to the Archives
01
Gather all relevant records that need to be transferred.
02
Review the university's records retention policy to determine eligibility for transfer.
03
Complete the Transfer of University Records form, ensuring all required fields are filled out accurately.
04
Include a detailed inventory of the records being transferred, specifying types, dates, and formats.
05
Obtain necessary approvals from department heads or record custodians.
06
Submit the completed transfer form along with the records to the university archives department.
07
Keep a copy of the submitted form and inventory for your records.
Who needs Transfer of University Records to the Archives?
01
University staff responsible for managing records retention and archival processes.
02
Departments transferring old or inactive records to ensure compliance with university policy.
03
Archivists who require documentation for organizing and preserving historical records.
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People Also Ask about
What does an archivist do at a university?
The University Archivist coordinates and manages an archival program wherein the physical and digital materials that document the activities and history of the university and its predecessor institutions are identified, collected, organized, preserved, and made available for use.
What are the three types of archives?
Types of archives College and university archives: typically preserve materials related to the university or college. Corporate archives: manage and preserve records of that business. Government or national archives: may collect materials related to all levels of government.
What is the main purpose of an archive?
This is ultimately the purpose of archiving, the preservation of these traces of activity. An archive can therefore be thought of as a collection of items that provides evidence of the activities of a subject. There are many different kinds of archives in the world, connected to many different organisations.
Why are university archives important?
Since working at the Library, I have learned that archives are immensely important– both for their preservation and communication of vital historical information and their ability to transmit emotion across expanses of time and circumstance.
What is the definition of university archives?
College and university archives are archives that preserve materials relating to a specific academic institution. Such archives may also contain a "special collections" division (see definition below).
What is the function of the archives?
Archives houses non-current records/documents (all formats such as paper, sound recordings etc.) of an institution/organization/research scholar or even individual for preservation. The material preserved in the archives has thus a continuing value for future references.
What is a university archive?
About University Archives It identifies and collects the official university records in all formats that document the history of administrative offices and departments, academic departments and programs, related organizations and campus groups.
What's the difference between a library and an archive?
What's the Difference? Libraries collect and provide access to published materials in order to keep people informed, promote scholarship and provide entertainment. Archives collect and provide access to unpublished materials in order to ensure government accountability and to preserve institutional and cultural memory.
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What is Transfer of University Records to the Archives?
Transfer of University Records to the Archives is the process of officially transferring university records to the university archives for long-term preservation and access.
Who is required to file Transfer of University Records to the Archives?
University departments and units that create, maintain, or are responsible for records are required to file the Transfer of University Records to the Archives.
How to fill out Transfer of University Records to the Archives?
To fill out the Transfer of University Records to the Archives, complete the specified form with details such as record titles, dates, description, and the reason for transfer, ensuring accuracy and completeness.
What is the purpose of Transfer of University Records to the Archives?
The purpose of transferring records to the archives is to ensure the preservation of historically significant documents, facilitate research, and comply with legal and institutional retention policies.
What information must be reported on Transfer of University Records to the Archives?
The information that must be reported includes the record series title, dates of the records, volume of records, pertinent record descriptions, and any administrative or legal context related to the transfer.
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