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This form is used to justify a purchase from a vendor considered as a Sole Source for items priced at $2500 or above, detailing reasons for selecting the vendor and including supporting documentation.

How to fill out singlesole source justification form

How to fill out Single/Sole Source Justification Form

1. Identify the need for a product or service that cannot be met by any other source.
2. Gather supporting documentation that justifies the sole source requirement.
3. Complete the Single/Sole Source Justification Form with detailed information including the description of the item, the justification for why it's sole source, and any relevant market research.
4. Provide information on the vendor, including their qualifications and why they are the only source.
5. Obtain necessary approvals from appropriate authorities before submission.
6. Submit the completed form along with any supporting documents to the designated procurement department.

Who needs Single/Sole Source Justification Form?

1. Government agencies procuring goods and services without competitive bids.
2. Contracting officers and procurement specialists tasked with overseeing contract awards.
3. Departments seeking to justify the use of a specific vendor for unique products or services.

People Also Ask about

What is an example of a sole source justification?

Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of. Component for existing piece of equipment.

What is an example of sole sourcing?

Examples of valid sole sources include proprietary technology, sole authorized distributor for a manufacturer and unique qualifications of a supplier to fulfill needs. When validation is complete, a request for quotation may be issued at Procurement's discretion.

What is a single source justification?

Sole or Single Source Documentation Requirements The justification must demonstrate that only one company can provide goods or perform services. These requirements apply to all funding sources: state, Research Foundation or UB Foundation.

How do you write a single source justification?

Preparing the Sole or Single Source Justification The justification should: Be prepared by someone familiar enough with the requirements to provide the necessary information. Include the signature and title of the preparer. The author should be prepared to substantiate any facts if an audit occurs.

What is single vs sole source justification?

Single sourcing is where a particular supplier is chosen by an organisation, even when other suppliers are available. Sole sourcing is where there is only one supplier available for the required product or service that your organisation needs. It's also sometimes referred to as monopolistic supplier.

What is the justification for sole supplier?

Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.

What is a sample justification for sole source?

Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.

For pdfFiller’s FAQs

What is Single/Sole Source Justification Form?

The Single/Sole Source Justification Form is a document used to explain and justify the decision to procure goods or services from a single vendor without soliciting competitive bids.

Who is required to file Single/Sole Source Justification Form?

Typically, individuals or departments within an organization that intend to make a purchase from a single source rather than through competitive bidding are required to file this form.

How to fill out Single/Sole Source Justification Form?

To fill out the form, provide details such as the description of goods or services, justification for the sole source, any supporting documentation, and required signatures from relevant authorities.

What is the purpose of Single/Sole Source Justification Form?

The purpose of the form is to ensure transparency and accountability in the procurement process by providing a clear rationale for not seeking competitive bids.

What information must be reported on Single/Sole Source Justification Form?

The form must include information such as the vendor's name, the nature of the goods or services, the reason for sole sourcing, expected costs, and any relevant legal or regulatory references.