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This document outlines the retention periods for various types of records held by OHSU, including faculty personnel files, patient records, financial records, and more, ensuring compliance with regulatory
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How to fill out ohsu records retention schedule
How to fill out OHSU Records Retention Schedule
01
Gather all relevant records that need to be retained.
02
Review the OHSU Records Retention Schedule for categories related to your records.
03
Determine the retention period for each category based on the schedule.
04
Fill in the details for each record type, including the title, location, and retention period.
05
Note any special considerations for specific types of records as indicated in the schedule.
06
Ensure that the completed schedule is approved by the appropriate authority within your department.
07
Keep the records schedule updated as policies or regulations change.
Who needs OHSU Records Retention Schedule?
01
Department heads responsible for record-keeping and compliance.
02
Employees who manage records within administrative or clinical departments.
03
Legal and compliance teams ensuring adherence to regulations.
04
Auditors examining the fulfillment of record retention policies.
05
OHSU staff involved in risk management and data governance.
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People Also Ask about
What is a classification and retention schedule?
A records classification and retention schedule provides the organizational structure and length of time to keep or dispose of records. We use a functional classification scheme that is based on the functions and activities rather than the subjects or departments.
What are the different types of record retention schedules?
There are two types of record retention schedules that you can use for your organization: Continuing and One-Time Schedules. You should choose the schedule that best fits your company's needs based on how documents are produced and maintained over time.
What are the different types of records maintained?
Types of Records I. Administrative Records. Records which pertain to the origin, development, activities, and accomplishments of the agency. II. Legal Records. III. Fiscal Records. IV. Historical Records. V. Research Records. VI. Electronic Records.
What are the different types of public record retention schedules?
0:35 3:54 And finally there are judicial retention schedules that cover the records of the courts.MoreAnd finally there are judicial retention schedules that cover the records of the courts.
What are the 4 categories of retained records?
There are four types of records: official records, transitory records, non-records, and personal records. Some records are kept for a short amount of time, and some records have long retention periods. Retention periods for records are approved by Retention and Disposal Schedules.
What are the record retention requirements in Oregon?
(1) An employer is required to retain records that document the employer 's compliance with ORS 653.412 to 653.485 and these rules for a period of not less than three years. Records may be printed or stored electronically.
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What is OHSU Records Retention Schedule?
The OHSU Records Retention Schedule is a policy document that outlines how long different types of records should be retained by Oregon Health & Science University (OHSU) before they can be disposed of or archived.
Who is required to file OHSU Records Retention Schedule?
All departments and units within OHSU are required to file the OHSU Records Retention Schedule to ensure compliance with legal and regulatory requirements regarding record keeping.
How to fill out OHSU Records Retention Schedule?
To fill out the OHSU Records Retention Schedule, departments need to identify the types of records they maintain, assign appropriate retention periods according to the schedule, and complete documentation that indicates when and how records will be disposed of or archived.
What is the purpose of OHSU Records Retention Schedule?
The purpose of the OHSU Records Retention Schedule is to ensure systematic management of records, facilitate compliance with legal and policy requirements, and minimize risks associated with record retention and destruction.
What information must be reported on OHSU Records Retention Schedule?
The OHSU Records Retention Schedule must report information including the type of record, the applicable retention period, the date of destruction or archival, and any specific legal or regulatory requirements related to those records.
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