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This form is used by department personnel to justify the selection of a single or sole source vendor for items or services exceeding $5000, including required rationale and supporting documentation.
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How to fill out solesingle source justification
How to fill out SOLE/SINGLE SOURCE JUSTIFICATION
01
Identify the requirement: Clearly define the need for the product or service.
02
Determine the justification: Explain why only one vendor can fulfill this requirement.
03
Gather supporting documents: Collect any contracts, quotes, or communications that support the sole source claim.
04
Complete the form: Fill out the necessary fields in the SOLE/SINGLE SOURCE JUSTIFICATION form with accurate details.
05
Review and approve: Ensure all relevant stakeholders review the justification before submission.
06
Submit the justification: Send the completed form to the appropriate approval authority.
Who needs SOLE/SINGLE SOURCE JUSTIFICATION?
01
Procurement officers responsible for acquiring goods and services.
02
Contract managers overseeing vendor contracts and relations.
03
Department heads who need specific products or services that are only available from one vendor.
04
Budget analysts ensuring compliance with spending regulations.
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People Also Ask about
What is an example of a sole source justification?
Example: A pharmaceutical drug, which is under a multiple year patent and is only sold directly by the manufacturer. Example: A one-of-a-kind oscilloscope that is available from only one source. Example: A supplier that possesses exclusive and/or predominant capabilities.
What is the justification for a single source supplier?
The two most often cited reasons for a sole or single source justification are uniqueness and timeframe. These are often confused and inappropriately interchanged. If a supplier is unique and if their uniqueness is adequately substantiated, a discussion of timeframe is inappropriate.
What is a sample justification for sole source?
Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.
What is the justification for sole source vendor?
Sole Source Purchase Justification Definition: Sole source procurement is one in which only one supplier can provide the commodity, technology and/or perform the services required. Every order, not on State Contract, that cannot be competitively bid, and is over $2500, must be documented as a sole source.
What's the difference between single source and sole source?
Single sourcing is where a particular supplier is chosen by an organisation, even when other suppliers are available. Sole sourcing is where there is only one supplier available for the required product or service that your organisation needs. It's also sometimes referred to as monopolistic supplier.
What is the justification for sole supplier?
Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.
How do you justify single sourcing?
Single Source Purchase Justification Past experience with a particular issue and this vendor has the historical knowledge or was the original installer. Experience with similar projects at other agencies or at other levels of government. Demonstrated expertise.
What are the justifications for single sourcing?
The two most often cited reasons for a sole or single source justification are uniqueness and timeframe. These are often confused and inappropriately interchanged. If a supplier is unique and if their uniqueness is adequately substantiated, a discussion of timeframe is inappropriate.
Why choose single sourcing?
Single sourcing advantages: Single sourcing can offer continuous levels of quality and price stability. Single sourcing can result in reduced order lead times. Building a strong relationship is easier with just one supplier and helps to build trust between buyer and supplier.
How to write a single source justification?
How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?
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What is SOLE/SINGLE SOURCE JUSTIFICATION?
SOLE/SINGLE SOURCE JUSTIFICATION refers to a document that explains the reasons for procuring goods or services from a single supplier without a competitive bidding process.
Who is required to file SOLE/SINGLE SOURCE JUSTIFICATION?
Typically, contracting officers or procurement officials are required to file SOLE/SINGLE SOURCE JUSTIFICATION in agencies or organizations engaging in purchases or contracts.
How to fill out SOLE/SINGLE SOURCE JUSTIFICATION?
To fill out a SOLE/SINGLE SOURCE JUSTIFICATION, one must provide details such as the description of the services or products, justification for sole sourcing, the potential supplier's qualifications, and the impact of not using a competitive process.
What is the purpose of SOLE/SINGLE SOURCE JUSTIFICATION?
The purpose of SOLE/SINGLE SOURCE JUSTIFICATION is to document and explain the rationale and necessity for choosing a single vendor over competitive options, ensuring transparency and accountability in procurement.
What information must be reported on SOLE/SINGLE SOURCE JUSTIFICATION?
Information must typically include the name of the supplier, description of the product or service, justification for sole source selection, estimated costs, and any relevant vendor qualifications or capabilities.
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