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XV. Purchasing Processes and Procedures (The ABCs of Purchasing) A. Overview: IT has a central purchasing department but also allows for decentralized purchasing by departments. Central Purchasing,

How to fill out sole source justification

Point by point, here is how to fill out sole source justification:

1. Start by clearly stating the need for the product or service that requires sole sourcing. Explain why no other alternatives are suitable or available.
2. Provide a detailed description of the product or service, including its specifications, features, and any unique aspects that make it necessary to be sourced solely from one provider.
3. Include any supporting documentation or evidence, such as market research or technical evaluations, that demonstrate the need for sole sourcing. This can help justify that the chosen provider is the only suitable option.
4. Clearly outline the reasons why other potential suppliers were not considered. This could include factors such as technical expertise, exclusive rights or patents, previous successful collaborations, or specific qualifications that only the chosen provider possesses.
5. Detail any potential drawbacks or risks associated with sole sourcing, such as limited competition, possible cost disadvantages, or the impact it may have on future procurement decisions. It is important to acknowledge and address these concerns.
6. Include a justification for the price or cost associated with the sole source provider. This may involve comparing prices with similar products or services, demonstrating the value provided, or considering long-term cost savings or efficiencies.

Who needs sole source justification?

1. Organizations or government agencies that must comply with procurement regulations or policies requiring the justification for sole sourcing.
2. Any entity that wants to ensure transparency, fairness, and accountability in its procurement processes by providing clear reasoning for bypassing competitive bidding.
3. Decision-makers within an organization who are responsible for approving sole source contracts or agreements to understand the rationale behind the decision and assess its validity.

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What is sole source justification?

Sole source justification is a process that validates the need for a purchase or contract when there is only one available supplier or contractor.

Who is required to file sole source justification?

The person or department responsible for procuring goods or services is typically required to file the sole source justification.

How to fill out sole source justification?

To fill out sole source justification, provide a detailed explanation of the need for the product or service, demonstrate the absence of alternatives, and include any supporting documentation.

What is the purpose of sole source justification?

The purpose of sole source justification is to ensure transparency and accountability in procurement processes by justifying the need for a specific supplier or contractor.

What information must be reported on sole source justification?

Sole source justification must report the description of the product or service, the rationale for selecting a sole source, the absence of alternatives, and any relevant supporting documentation.