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This form is used to justify the proprietary acquisition of goods or services valued at $5,000 or more from state or local funds, providing specific details about unique features, special needs, and

How to fill out justification for proprietary sole

How to fill out Justification for Proprietary (Sole Source) Acquisition

1. Identify the need for the sole source acquisition.
2. Gather relevant information about the proprietary product or service.
3. Explain why the proprietary item is necessary and how it meets the requirements.
4. Provide justification for not considering other competitive sources.
5. Include any unique qualifications or capabilities of the supplier.
6. Outline the potential benefits of using the proprietary solution.
7. Document any previous contracts or successful experiences with the supplier.
8. Review and ensure compliance with organizational policies and procedures.
9. Obtain necessary approvals from appropriate authorities.

Who needs Justification for Proprietary (Sole Source) Acquisition?

1. Procurement officers.
2. Contract managers.
3. Project managers.
4. Department heads responsible for budgeting.
5. Government agencies involved in contracting.
6. Organizations requiring justification for non-competitive procurement.

People Also Ask about

What is an example of a single source justification?

Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of.

What is a sample justification for sole source?

Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.

What is the reason for single source justification?

Single sourcing advantages: It's much easier to negotiate a better deal with different suppliers. Single sourcing can offer continuous levels of quality and price stability. Single sourcing can result in reduced order lead times.

How to write a single source justification?

How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?

What are the reasons for sole source justification?

The two most often cited reasons for a sole or single source justification are uniqueness and timeframe. These are often confused and inappropriately interchanged. If a supplier is unique and if their uniqueness is adequately substantiated, a discussion of timeframe is inappropriate.

What is an example of a single source?

The company selects only one among the suppliers who can provide what they need. For example, if your company chooses to buy Samsung laptops instead of any other brands that also sell laptops, then that is single-sourcing.

How to write a sole source justification?

How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?

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What is Justification for Proprietary (Sole Source) Acquisition?

Justification for Proprietary (Sole Source) Acquisition is a document that explains the need for procuring goods or services from a single source without competitive bidding. It outlines the unique qualities or capabilities of the provider that make them the only suitable option for fulfilling the requirements.

Who is required to file Justification for Proprietary (Sole Source) Acquisition?

The contracting officer or the individual responsible for procurement in an organization is typically required to file the Justification for Proprietary (Sole Source) Acquisition when seeking to procure goods or services through a sole source.

How to fill out Justification for Proprietary (Sole Source) Acquisition?

To fill out the Justification for Proprietary (Sole Source) Acquisition, one must provide detailed information including the description of the goods or services, the justification for the sole source procurement, the impact of not using the sole source, and any supporting documentation that validates the need for a sole source acquisition.

What is the purpose of Justification for Proprietary (Sole Source) Acquisition?

The purpose of the Justification for Proprietary (Sole Source) Acquisition is to provide a structured rationale for bypassing competitive procurement processes, ensuring that the decision to procure from a sole source is transparent, documented, and compliant with organizational policies and regulations.

What information must be reported on Justification for Proprietary (Sole Source) Acquisition?

The Justification for Proprietary (Sole Source) Acquisition must report information such as the identification of the sole source seller, the specific need being addressed, a description of why no other supplier can meet the requirement, an analysis of the market conditions, and an explanation of the consequences if the acquisition does not proceed.