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This document serves as a justification for selecting a sole source procurement method instead of competitive bidding, requiring details about the unique qualifications of the vendor and the pricing

How to fill out sole source request and

How to fill out SOLE SOURCE REQUEST AND JUSTIFICATION

1. Begin by gathering all relevant information regarding the required goods or services.
2. Clearly define the need for the goods or services and explain why they are essential.
3. Identify the specific vendor that you intend to contract with and provide their details.
4. Justify why this vendor is the only source that can fulfill your requirements, citing any unique capabilities or expertise.
5. Include any supporting documentation that strengthens your case, such as previous contracts or performance reports.
6. Review the request for clarity, completeness, and compliance with regulations.
7. Submit the request to the appropriate approval authority for processing.

Who needs SOLE SOURCE REQUEST AND JUSTIFICATION?

1. Departments or agencies looking to procure goods or services that are only available from a single vendor.
2. Procurement officers responsible for ensuring compliance with purchasing regulations.
3. Any organization that requires a formal justification for sole-source procurement to maintain transparency and accountability.

People Also Ask about

What is a sample justification for sole source?

Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.

What is an example of a sole source?

An example of a sole source might include proprietary chemicals sold only directly by the manufacturer, for which no other functional equivalents exist.

What is meant by sole sourcing?

Sole sourcing is an approach where businesses are using only one supplier to procure products or services. It helps cut risks and costs by limiting the number of suppliers to deal with. However, it also means having less choices when the current supplier goes out of business or underperforms.

What is the difference between sole source and proprietary?

A proprietary purchase is similar to a sole source when no other is suitable or acceptable to meet the need, but there is more than one potential bidder because the manufacturer has chosen to sell his product through multiple distributors.

What is an example of single-sourcing?

The company selects only one among the suppliers who can provide what they need. For example, if your company chooses to buy Samsung laptops instead of any other brands that also sell laptops, then that is single-sourcing.

What are the justifications for single sourcing?

The two most often cited reasons for a sole or single source justification are uniqueness and timeframe. These are often confused and inappropriately interchanged. If a supplier is unique and if their uniqueness is adequately substantiated, a discussion of timeframe is inappropriate.

What is an example of a sole supplier?

Examples of Sole Sourcing In short, it's all about buying one particular brand or buying from one store or company only for your procurement supplies: If your company needs to buy good laptops and you have all decided to purchase Sony laptops, then obviously Sony is your single-sourcing.

What is an example of sole sourcing?

Examples of valid sole sources include proprietary technology, sole authorized distributor for a manufacturer and unique qualifications of a supplier to fulfill needs. When validation is complete, a request for quotation may be issued at Procurement's discretion.

For pdfFiller’s FAQs

What is SOLE SOURCE REQUEST AND JUSTIFICATION?

A Sole Source Request and Justification is a document that is used to explain and justify the decision to procure goods or services from a single vendor without a competitive bidding process.

Who is required to file SOLE SOURCE REQUEST AND JUSTIFICATION?

Typically, government entities, agencies, and organizations that require a certain product or service from a specific vendor are required to file a Sole Source Request and Justification.

How to fill out SOLE SOURCE REQUEST AND JUSTIFICATION?

To fill out the Sole Source Request and Justification, you should provide detailed information about the vendor, justification for why no alternatives are available, specific technical requirements, and any relevant supporting documentation.

What is the purpose of SOLE SOURCE REQUEST AND JUSTIFICATION?

The purpose of the Sole Source Request and Justification is to document the rationale for selecting a single supplier, ensuring transparency and compliance with procurement regulations.

What information must be reported on SOLE SOURCE REQUEST AND JUSTIFICATION?

Information that must be reported includes the vendor's details, a detailed description of the goods or services required, justification for the sole source selection, any previous procurement history, and a statement of urgency if applicable.