Get the free Unauthorized Purchase Approval Form - uaf

UHF PROCUREMENT & CONTRACT SERVICES UNAUTHORIZED PURCHASE APPROVAL FORM TO: John Heard, Director UHF Procurement & Contract Services Through: OK to Pay Date Dean/Director Signature Date FROM: Responsible

How to fill out unauthorized purchase approval form

To fill out the unauthorized purchase approval form, follow these steps:

1. Obtain the unauthorized purchase approval form from your organization's purchasing department or download it from the designated portal.
2. Begin by filling out the header section of the form, where you typically enter your name, employee ID or department, and the date.
3. Provide a detailed description of the unauthorized purchase or expenditure in the designated section. Include relevant information such as the vendor name, date of purchase, items/services purchased, and the amount spent.
4. If applicable, attach any supporting documents, such as receipts or invoices, that validate the purchase and its necessity.
5. Indicate the reason for the unauthorized purchase by selecting the appropriate option from the provided list. Common reasons may include emergencies, critical business needs, or system failures.
6. Depending on your organization's process, you may need to seek approval from a supervisor or manager. Obtain their signature and designation in the designated fields, if required.
7. After completing the form, review it for accuracy and completeness. Make any necessary corrections or additions before submitting it to the designated personnel or department.

For pdfFiller’s FAQs

What is unauthorized purchase approval form?

The unauthorized purchase approval form is a document that allows individuals or departments in an organization to seek approval for purchases that were made without proper authorization.

Who is required to file unauthorized purchase approval form?

Any individual or department within an organization that made unauthorized purchases is required to file the unauthorized purchase approval form.

How to fill out unauthorized purchase approval form?

To fill out the unauthorized purchase approval form, provide details about the unauthorized purchase, including the description of the item or service, the date of purchase, the cost, and an explanation of why the purchase was made without authorization. The form may also require additional information based on the organization's policies.

What is the purpose of unauthorized purchase approval form?

The purpose of the unauthorized purchase approval form is to seek approval for purchases that were made without proper authorization, ensuring that individuals or departments are accountable for their actions and to prevent unauthorized spending.

What information must be reported on unauthorized purchase approval form?

The unauthorized purchase approval form typically requires information such as the description of the unauthorized purchase, the date of purchase, the cost, the person or department responsible for the purchase, and an explanation of why the purchase was made without authorization.

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