Get the free Indirect Cost Rate Exception Request - ucop

This document is a request form used by campus administrators to seek exceptions to indirect cost rates on sponsored projects, either by waiving the rate or reducing it based on specific reasons.

How to fill out indirect cost rate exception

How to fill out Indirect Cost Rate Exception Request

1. Identify the purpose of the request and ensure it qualifies for an exception.
2. Gather all necessary documentation, including financial statements and a narrative explaining the request.
3. Complete the Indirect Cost Rate Exception Request form with accurate information.
4. Provide a detailed justification for why the indirect cost rate should be exempted.
5. Review the completed form for accuracy and completeness before submission.
6. Submit the request to the appropriate authority or agency.

Who needs Indirect Cost Rate Exception Request?

1. Organizations or entities that receive federal funds and have indirect costs exceeding the allowable limit.
2. Non-profit organizations that conduct federal projects and require a higher indirect cost rate.
3. Educational institutions that seek funding for research or programs with indirect costs.

People Also Ask about

What are 4 indirect costs?

Examples of indirect costs include rent for office space, utilities, administrative salaries, accounting, legal services, general office supplies, and general office equipment.

What is an example of an indirect cost rate for NIH?

For non-federal entities who've never held a negotiated rate with the federal government, the “De Minimis” rate is set at 10% of the organization's Modified Total Direct Costs (MTDC). However, 2016 research conducted by the Bridgespan Group found an average indirect cost rate of 40% for the organizations it surveyed.

What is an example of an indirect cost?

Indirect costs are costs that can't be directly identified within a specific product or service. Examples include rent and utilities, litigation, office equipment rental, insurance, accounting, security costs, etc.

What is an example of an indirect cost rate for NIH?

Example: A research university with a 55% negotiated IDC rate that receives $100 million annually in NIH grants would typically recover $55 million in indirect costs. Under the new 15% cap, that institution would receive only $15 million, leaving a $40 million funding gap per year.

What is the indirect cost exemption?

An indirect cost exception is the official authorization to accept indirect cost recovery other than what would be recovered under the appropriate federally-negotiated rate agreement or UC Rate for a given award.

What is an example of an indirect cost rate?

Example: A research university with a 55% negotiated IDC rate that receives $100 million annually in NIH grants would typically recover $55 million in indirect costs. Under the new 15% cap, that institution would receive only $15 million, leaving a $40 million funding gap per year.

What are indirect cost rates?

An indirect cost rate is simply a device for determining fairly and conveniently within the boundaries of sound administrative principles, what proportion of indirect cost each program should bear. An indirect cost rate is the ratio between the total indirect expenses and some direct cost base.

For pdfFiller’s FAQs

What is Indirect Cost Rate Exception Request?

An Indirect Cost Rate Exception Request is a formal request submitted by an organization to seek approval for a higher indirect cost rate than what is typically allowed, usually for specific projects or circumstances.

Who is required to file Indirect Cost Rate Exception Request?

Organizations receiving federal funding or grants that wish to obtain an exception to the standard indirect cost rate must file this request.

How to fill out Indirect Cost Rate Exception Request?

To fill out the request, organizations must complete the designated form, providing detailed information about their current indirect costs, the project in question, justification for the exception, and any supporting documentation required.

What is the purpose of Indirect Cost Rate Exception Request?

The purpose of the request is to allow organizations flexibility in funding by enabling them to recover a higher percentage of indirect costs associated with specific projects, thus ensuring adequate financial support.

What information must be reported on Indirect Cost Rate Exception Request?

The request must report information such as the organization's current indirect cost rate, a breakdown of indirect costs, the specific project details, justification for the exception, and any relevant financial statements or audits.