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This document outlines the procedures for the disposal and management of hazardous materials in laboratories when faculty members are retiring, leaving the university, or will be absent for extended
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How to fill out Closeout Procedures for Hazardous Materials in Laboratories

01
Begin by reviewing the laboratory's inventory of hazardous materials.
02
Ensure all hazardous materials are properly labeled and stored.
03
Identify any unused or expired hazardous materials that need to be disposed of.
04
Coordinate with the Environmental Health and Safety (EHS) department for waste disposal guidelines.
05
Complete the required documentation for hazardous waste disposal.
06
Follow specific protocols for decontaminating equipment and surfaces.
07
Conduct a final inspection of the laboratory to verify that all hazardous materials have been addressed.
08
Submit the completed Closeout Procedures document to the appropriate administrative department.

Who needs Closeout Procedures for Hazardous Materials in Laboratories?

01
Laboratory personnel handling hazardous materials.
02
Laboratory managers and supervisors responsible for compliance.
03
Environmental Health and Safety (EHS) staff involved in hazardous waste management.
04
Regulatory compliance officers ensuring adherence to safety and environmental regulations.
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Safety musts Carefully read the ingredient list of any product or chemical you use. Purchase the correct personal protective equipment like gloves or goggles. Be aware of the hazardous materials you come in contact with. Follow safe procedures when you handle hazardous material.
Sheltering in Place and Evacuation In the event of a hazardous substance emergency, two key actions can help protect workers and others in a place of business: taking shelter (i.e., sheltering in place) and evacuating to safety. Employers should plan for both possibilities.
use the appropriate safety and personal protective equipment to minimize all routes of potential exposure (e.g., inhalation, dermal contact, and ingestion) identify and label all materials and work areas where hazardous materials are used. clean up immediately, appropriately decontaminating for the materials being used.
Not just of clutter, but clean work surfaces frequently to minimize risk of contamination or exposure. Only use hazardous materials for their intended purposes. Never eat or drink while handling hazardous materials, and always wash hands after using, handling or transporting hazardous chemicals.
Chemical Safety Guidelines Assume that any unfamiliar chemical is hazardous. Know all the hazards of the chemicals that you work with. Consider each mixture of chemicals to be at least as hazardous as its most hazardous component chemical. Never use any substance that is not properly labeled.
Safety musts Carefully read the ingredient list of any product or chemical you use. Purchase the correct personal protective equipment like gloves or goggles. Be aware of the hazardous materials you come in contact with. Follow safe procedures when you handle hazardous material.
Try to go at least half a mile away from the area. If possible, cover your mouth with a cloth and try not to inhale gases, fumes, and smoke. If you are in a vehicle, stop and seek shelter in a safe building. If you must remain in your car, keep windows and vents closed and shut off the air conditioner and heater.
Remove anyone who may be in immediate danger until you contain a chemical spill • Read and follow the spill guide, which should be on the wall in the chemical room • Read the safety data sheet (SDS) for that chemical and identify the correct clean-up response needed • Protect yourself with any additional PPE you may

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Closeout Procedures for Hazardous Materials in Laboratories refer to the systematic process of safely managing and disposing of hazardous materials and waste when a laboratory is closing down, relocating, or undergoing significant changes in operations. It ensures compliance with regulations and safety standards.
Typically, principal investigators, lab managers, and any personnel responsible for managing hazardous materials in the laboratory are required to file Closeout Procedures. This may also include university or institution environmental health and safety officers.
To fill out Closeout Procedures, personnel should inventory all hazardous materials, categorize them appropriately, and complete any required forms detailing the type and quantity of materials. Proper labeling, arranging for disposal, and reporting any incidents or issues during the process are also essential steps.
The purpose of Closeout Procedures is to ensure a safe and compliant transition by managing the disposal or transfer of hazardous materials, minimizing environmental impact, and protecting staff and public health during laboratory closeout.
Information required includes a detailed inventory of hazardous materials, quantities, storage locations, disposal methods, the condition of materials, and any regulatory compliance documentation. Additionally, any incidents or special handling considerations must also be reported.
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