Get the free Surplus Authorization Voucher - uky

This document is used to authorize the retrieval of surplus property at the University of Kentucky, ensuring that the equipment will be used exclusively for university functions and will be added

How to fill out surplus authorization voucher

How to fill out Surplus Authorization Voucher

1. Gather all necessary documentation including receipts and budgetary information.
2. Obtain the Surplus Authorization Voucher form from your finance department or online portal.
3. Fill in the date, department name, and the name of the individual submitting the voucher.
4. Provide a detailed description of the surplus items including quantity and condition.
5. Indicate the reason for the surplus, explaining why these items are no longer needed.
6. Attach any supporting documents such as quotes or evaluations of the surplus items.
7. Review the filled-out voucher for accuracy and completeness.
8. Submit the voucher to the appropriate authority for approval.

Who needs Surplus Authorization Voucher?

1. Departments or units within an organization that have items they no longer need.
2. Finance or budget management teams that require documentation for surplus items.
3. Employees tasked with inventory management or disposals of surplus assets.

For pdfFiller’s FAQs

What is Surplus Authorization Voucher?

A Surplus Authorization Voucher is a document used to formally request and record the authorization for the usage of surplus funds within an organization.

Who is required to file Surplus Authorization Voucher?

Typically, any department or individual within an organization that seeks to utilize surplus funds needs to file a Surplus Authorization Voucher for approval.

How to fill out Surplus Authorization Voucher?

To fill out a Surplus Authorization Voucher, provide necessary details such as the amount of surplus funds requested, the purpose of the request, the relevant department head's approval, and any other required documentation based on the organization's policy.

What is the purpose of Surplus Authorization Voucher?

The purpose of a Surplus Authorization Voucher is to ensure proper accountability and control over the use of surplus funds, preventing unauthorized expenditures.

What information must be reported on Surplus Authorization Voucher?

Important information that must be reported includes the amount being requested, purpose of the surplus use, department details, approval signatures, and any other relevant financial data required by the organization.