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This document provides instructions for completing the Departmental Authorization and Voucher form necessary for purchases under Delegated Purchasing Authority at the University of Kentucky.
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How to fill out departmental authorization and voucher
How to fill out Departmental Authorization and Voucher (DAV)
01
Gather necessary information such as the department name, date, and purpose of the expense.
02
Fill in the details of the person requesting the authorization, including name and contact information.
03
Specify the account number and funding source related to the expenses.
04
List the items or services being requested along with their respective costs.
05
Ensure that the form is signed by the appropriate departmental authority.
06
Submit the completed form and any required attachments to the accounting department for processing.
Who needs Departmental Authorization and Voucher (DAV)?
01
Department heads or managers overseeing budgets.
02
Employees seeking reimbursement for expenses.
03
Administrators managing departmental finances.
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People Also Ask about
What is the difference between authorization and voucher DTS?
A claim for reimbursement of expenditures for official business is submitted in DTS using the “Local Voucher.” This process can be used for such expenses as taxicabs, public carriers, or privately owned conveyances (POCs) while transacting official business in the locality of the PDS (see definition in JFTR/JTR,
What is the difference between a voucher and an authorization DTS?
1:48 14:18 To begin creating your voucher log into DTS. And select create new document. Under create newMoreTo begin creating your voucher log into DTS. And select create new document. Under create new document select voucher after selecting voucher your approved authorizations will appear identify the
What is the purpose of a local voucher in DTS?
- Before going TDY: DTS allows travelers to create their travel order, which DTS calls an authorization. The authorization contains any trip arrangements: itinerary, travel and lodging reservations, etc. It is a request to go on official travel.
How to complete a DTS voucher?
My document is stamped VOUCHER SUBMITTED. What does that mean? For most sites, it means that DTS has received the following from the financial system: A positive acknowledgement (POS ACK RECEIVED) for all obligations relating to this voucher. An acknowledgement that the payment has been sent to disbursing.
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What is Departmental Authorization and Voucher (DAV)?
Departmental Authorization and Voucher (DAV) is a financial document used by departments to request payment for services rendered or expenses incurred. It serves as both an authorization for spending and a record of the transaction.
Who is required to file Departmental Authorization and Voucher (DAV)?
Departments or individuals within an organization that incur expenses or require payment for services must file a Departmental Authorization and Voucher (DAV). This may include employees, contractors, or vendors who are authorized to submit expenditures.
How to fill out Departmental Authorization and Voucher (DAV)?
To fill out a DAV, provide details such as the department name, purpose of the expenditure, amount, and necessary signatures. Ensure that all required supporting documentation is attached, and submit it to the designated financial authority within the organization.
What is the purpose of Departmental Authorization and Voucher (DAV)?
The purpose of DAV is to ensure proper authorization for spending, facilitate the payment process, and maintain accurate financial records. It helps in tracking departmental expenditures and ensuring compliance with budgetary constraints.
What information must be reported on Departmental Authorization and Voucher (DAV)?
The necessary information includes the department name, description of the expense, total amount requested, date, account codes, payment recipient details, and signatures of authorized personnel. Any additional documentation required to justify the expense should also be included.
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