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This document is required to justify the sole procurement of services or supplies exceeding $5,000, detailing why competitive bidding is impractical and providing sufficient information to avoid procurement

How to fill out sole source justification

How to fill out Sole Source Justification

1. Identify the product or service needed.
2. Provide a detailed description of the product or service.
3. Explain why the product or service is necessary.
4. Justify why only one source can provide the product or service.
5. Include any relevant market research or data to support your justification.
6. Provide information on the cost and whether it is fair and reasonable.
7. Sign and date the Sole Source Justification form.
8. Submit the justification to the appropriate authority for approval.

Who needs Sole Source Justification?

1. Government agencies requiring procurement of goods or services.
2. Organizations that need to justify a non-competitive procurement process.
3. Project managers in charge of executing contracts.
4. Procurement officers who manage sourcing and supplier selection.

People Also Ask about

What are the justifications for sole sourcing?

A sole source purchase is justified when unique attributes or circumstances dictate that only one provider is capable of supplying the desired goods or services. This must be demonstrated along with ensuring the price is fair and reasonable.

What are the requirements for sole source justification?

To justify a sole source procurement, the project manager must be able to show that the chosen vendor has special skills or qualifications that make them the best fit for the project. This could be specialized knowledge, technical expertise, or technology that isn't available anywhere else.

What is a sample justification for sole source?

Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.

Under what conditions is an 8 a sole source authorized?

You can award a sole-source 8(a) contract if: You determine that the qualified small business is responsible. The resulting contract can be awarded at a fair market price.

How do you write a single source justification?

Preparing the Sole or Single Source Justification The justification should: Be prepared by someone familiar enough with the requirements to provide the necessary information. Include the signature and title of the preparer. The author should be prepared to substantiate any facts if an audit occurs.

What are the justifications for sole sourcing?

A sole source purchase is justified when unique attributes or circumstances dictate that only one provider is capable of supplying the desired goods or services. This must be demonstrated along with ensuring the price is fair and reasonable.

What is an example of a sole source justification?

Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of.

For pdfFiller’s FAQs

What is Sole Source Justification?

Sole Source Justification is a document that explains the rationale for why a contract should be awarded to a single supplier without competitive bidding, typically due to the unique capability or special circumstances surrounding that supplier.

Who is required to file Sole Source Justification?

Typically, the procurement or contracting officers responsible for managing public or government contracts are required to file Sole Source Justifications when seeking to award contracts without competition.

How to fill out Sole Source Justification?

To fill out a Sole Source Justification, one must clearly outline the specific reasons for the sole sourcing, provide detailed information about the supplier’s unique qualifications, and ensure to include any supporting documentation that validates the decision.

What is the purpose of Sole Source Justification?

The purpose of Sole Source Justification is to provide transparency and accountability in the procurement process, ensuring that the decision to award a contract without competition is justified and in the best interest of the organization or government.

What information must be reported on Sole Source Justification?

Information that must be reported on a Sole Source Justification includes a description of the goods or services required, the justification for selecting a sole source, the estimated cost, and any relevant procurement history or market research conducted.