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This document assists faculty and staff in justifying the acquisition of sole-source services costing $25,000 or more by providing necessary information regarding the unique qualifications of the

How to fill out sole source justification for

How to fill out SOLE SOURCE JUSTIFICATION FOR SERVICES

1. Begin by stating the purpose of the service that requires sole source justification.
2. Identify the specific services needed and explain why they are unique.
3. Document the criteria for selecting the sole source provider.
4. Provide evidence or documentation that supports the need for a sole source procurement.
5. Include any previous contracts or agreements with the sole source provider.
6. Describe the consequences of not obtaining the services from the sole source provider.
7. Obtain necessary approvals and signatures from relevant authorities.

Who needs SOLE SOURCE JUSTIFICATION FOR SERVICES?

1. Organizations or agencies procuring specialized services that are not available from multiple sources.
2. Procurement officers responsible for contract management and compliance.
3. Project managers requiring unique services for specific projects.

People Also Ask about

What is the justification for sole source vendor?

Sole Source Purchase Justification Definition: Sole source procurement is one in which only one supplier can provide the commodity, technology and/or perform the services required. Every order, not on State Contract, that cannot be competitively bid, and is over $2500, must be documented as a sole source.

What is the justification for a single source supplier?

The two most often cited reasons for a sole or single source justification are uniqueness and timeframe. These are often confused and inappropriately interchanged. If a supplier is unique and if their uniqueness is adequately substantiated, a discussion of timeframe is inappropriate.

What is an example of a sole source justification?

Example: A pharmaceutical drug, which is under a multiple year patent and is only sold directly by the manufacturer. Example: A one-of-a-kind oscilloscope that is available from only one source. Example: A supplier that possesses exclusive and/or predominant capabilities.

What are the criteria for sole source evaluation?

Sole Source. For non-competitive acquisitions, sole source proposals are evaluated for determination of a fair and reasonable price and for analysis of factors such as cost elements, technical and management approach, and adequacy of the terms and conditions of the prospective contract.

How do you justify single-sourcing?

Single Source Purchase Justification Past experience with a particular issue and this vendor has the historical knowledge or was the original installer. Experience with similar projects at other agencies or at other levels of government. Demonstrated expertise.

How do you write a sole source justification letter?

How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?

How to write a sole source letter?

[Date] To Whom It May Concern: This letter is to confirm that the _(Product Name)_ is a sole source product, manufactured, sold and distributed exclusively by _(Company Name)_. No division of _(Company Name), nor any other company, makes a similar or competing product.

What is the justification for sole supplier?

Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.

For pdfFiller’s FAQs

What is SOLE SOURCE JUSTIFICATION FOR SERVICES?

SOLE SOURCE JUSTIFICATION FOR SERVICES is a document that explains the rationale for procuring services from a single provider without a competitive bidding process. It typically outlines the unique qualifications of the provider and why other sources are not feasible.

Who is required to file SOLE SOURCE JUSTIFICATION FOR SERVICES?

Typically, government agencies, organizations, or businesses that intend to procure services from a sole source are required to file a SOLE SOURCE JUSTIFICATION. This process ensures compliance with procurement regulations and policies.

How to fill out SOLE SOURCE JUSTIFICATION FOR SERVICES?

To fill out the SOLE SOURCE JUSTIFICATION, you should provide detailed information about the services needed, the proposed provider's qualifications, and justification for why competitive bidding is not viable. Include any relevant supporting documentation.

What is the purpose of SOLE SOURCE JUSTIFICATION FOR SERVICES?

The purpose of SOLE SOURCE JUSTIFICATION FOR SERVICES is to ensure transparency and accountability in the procurement process when services are obtained without competition. It helps to formally document the necessity and rationale for selecting a sole source provider.

What information must be reported on SOLE SOURCE JUSTIFICATION FOR SERVICES?

The SOLE SOURCE JUSTIFICATION must typically report information such as the description of the services required, the name and qualifications of the sole source provider, the reasons for choosing that provider, and any potential impacts of not using competitive bidding.