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This document is a checklist designed to determine whether an organization providing goods or services to UNH should be classified as a vendor or a subrecipient based on specific criteria.

How to fill out subrecipient and vendor determination

How to fill out Subrecipient and Vendor Determination

1. Identify the purpose of the funding or project.
2. Determine the relationship between the funding entity and the recipient.
3. Assess whether the recipient will perform part of the federal program or project (subrecipient) or provide a good or service for a fee (vendor).
4. Analyze the scope of work outlined in the agreement.
5. Review the budget to see if it includes costs for goods/services or project outcomes.
6. Consult the guidelines from funding agencies for specific criteria to distinguish between subrecipients and vendors.
7. Document your findings in a written determination.
8. Ensure both parties (funding entity and recipient) understand and agree on the designation.

Who needs Subrecipient and Vendor Determination?

1. Organizations or entities receiving federal funds for projects.
2. Grant administrators or program managers in charge of funding allocation.
3. Potential partners or collaborators interested in understanding their role in funding agreements.
4. Compliance officers ensuring adherence to federal regulations.

People Also Ask about

What is the difference between recipient and subrecipient?

A subrecipient is an entity that receives a subaward to carry out a project funded by Fiscal Recovery Funds on behalf of a recipient. Individuals or entities that are direct beneficiaries of a project funded by Fiscal Recovery Funds are not considered subrecipients.

Is there a difference between a contractor and a subcontractor?

Subcontractors help contractors complete a project Subcontractors, on the other hand, are companies or people hired by the contractor to do specific tasks or services in their area of expertise. A general contractor may hire an electrician, plumber, and carpenter for a construction project.

What is the difference between contractor and subrecipient determination?

If the entity is providing a service for the recipient to meet the goal of the grant, it is a contrac- tor; if the entity is providing a service that carries out a goal within the scope of the grant, it is a subrecipient.

What are the responsibilities of a subrecipient?

Subrecipients are expected to: • Meet HCD's specific selection criteria. Carry out specified program(s) on behalf of HCD. Comply with all Federal statutes, regulations, and program requirements. Comply with all terms and conditions of the subrecipient agreement.

Who qualifies as a subrecipient?

Per 2 CFR 200.1, “Subrecipient means a non-Federal entity that receives a subaward from a pass-through entity to carry out part of a Federal program; but does not include an individual that is a beneficiary of such program.

What is the difference between vendor and sub-vendor?

A vendor is someone who works in the field of selling and supplying items to customers of all sizes, from individuals to multinational businesses. However, a subcontractor is someone or anything that performs work for another business under the direction of the main contractor.

What is the difference between a contractor and a subrecipient?

Subrecipients are subject to monitoring against the compliance requirements of the federal program. Contractors are not. This resource summarizes the determination requirements at 45 CFR § 75.351 and will be helpful to grantees who partner with child care and other entities.

For pdfFiller’s FAQs

What is Subrecipient and Vendor Determination?

Subrecipient and Vendor Determination is the process used to classify an organization as either a subrecipient or a vendor based on the nature of the relationship and the type of services provided. This classification helps ensure compliance with federal regulations in grant management.

Who is required to file Subrecipient and Vendor Determination?

Organizations that receive federal funds and engage third parties to carry out activities funded by those funds are required to file Subrecipient and Vendor Determination. This typically includes grant recipients and pass-through entities.

How to fill out Subrecipient and Vendor Determination?

To fill out the Subrecipient and Vendor Determination, one must assess the relationship with the third party, considering factors like the level of control, accountability, and the specific services provided. This often involves completing a designated form that may include questions about the scope of work and contract terms.

What is the purpose of Subrecipient and Vendor Determination?

The purpose of Subrecipient and Vendor Determination is to clarify the roles and responsibilities of parties involved in the funding process, ensuring proper accountability, compliance with regulations, and appropriate monitoring and reporting practices.

What information must be reported on Subrecipient and Vendor Determination?

The information that must be reported includes the name and contact information of the third party, the nature of the services provided, the funding amount, the classification as either a subrecipient or vendor, and any terms or conditions associated with the arrangement.