Get the free Procurement Card Program Handbook - unco

This handbook provides Approving Officials with information about their responsibilities and tasks to ensure the integrity of the Procurement Card Program at the University of Northern Colorado.

How to fill out procurement card program handbook

How to fill out Procurement Card Program Handbook

1. Read the introduction section to understand the program's purpose.
2. Gather all necessary documentation such as receipts and approvals.
3. Fill out the cardholder application form with accurate personal and department details.
4. Complete the training session, if required, to understand the card's usage policies.
5. Review the details on card limits and spending categories provided in the handbook.
6. Set up a tracking system for your transactions to ensure compliance.
7. Submit the filled application form and any required documents to the appropriate authority.
8. Await approval and follow up if you do not receive confirmation.
9. Once approved, make sure to read all instructions on maintaining the card and reporting lost items.

Who needs Procurement Card Program Handbook?

1. Employees who are authorized to make purchases on behalf of their department.
2. Finance personnel who need to understand the policies surrounding procurement cards.
3. Supervisors who oversee the use of procurement cards within their teams.
4. Contractors or partners who may need clarity on purchasing processes.

People Also Ask about

What is a procurement card program?

Procurement Card or P-Cards Explained Purchasing cards allow employees to quickly and efficiently buy what they need, and automatically record all transactions. Procurement cards can be connected to a credit facility, or a bank account to work similar to a debit card.

What does GPC stand for?

The GPC Program is intended to streamline the small purchase and payment process, minimize paperwork, eliminate imprest fund transactions, and generally simplify the administrative effort associated with procuring goods and services under the micro-purchase threshold.

What is the difference between a corporate card and a procurement card?

P-Cards are designed for small procurement purchases, allowing employees to make approved transactions quickly without traditional procurement hurdles, while corporate cards are meant for travel, entertainment and general purchasing expenses.

What is GPC in procurement?

Government Procurement Card (GPC) is a Visa based purchasing and payments system (not a credit card). It is designed to be simple to use, easy to control and to speed up the process of obtaining goods and services. It reduces the costs of obtaining low value (less than £1,000) goods and services.

What is the purpose of the GPC program?

The GS1 Global Product Classification (GPC) standard helps global trading partners to group products in the same way. The GPC schema is made up of numerous components: Segment, Family, Brick and Attribute.

What is one of the greatest benefits of using procurement cards?

While these are often the most significant selling points for businesses, purchasing cards offer many other benefits. 1Reduced processing costs. 2Fewer out-of-pocket expenses. 3Improved cash flow. 4Increased visibility. 5Reduced fraud.

For pdfFiller’s FAQs

What is Procurement Card Program Handbook?

The Procurement Card Program Handbook is a document that outlines the guidelines and procedures for the use of procurement cards within an organization, detailing how to manage purchases effectively and comply with financial policies.

Who is required to file Procurement Card Program Handbook?

Individuals or departments within an organization that utilize procurement cards for purchasing goods and services are required to file the Procurement Card Program Handbook.

How to fill out Procurement Card Program Handbook?

To fill out the Procurement Card Program Handbook, users must follow the specified guidelines in the document, providing accurate information regarding purchases, authorization, and supporting documentation as required.

What is the purpose of Procurement Card Program Handbook?

The purpose of the Procurement Card Program Handbook is to provide a structured approach to procurement card usage, helping to ensure compliance, reduce errors, and enhance financial accountability within the organization.

What information must be reported on Procurement Card Program Handbook?

The information that must be reported on the Procurement Card Program Handbook includes transaction details, cardholder identification, authorization signatures, and any supporting documentation relevant to purchases made with the procurement card.