Get the free Purchasing Card Missing Receipt Form - savannahstate

This form is used by cardholders at Savannah State University to report missing receipts for expenses charged on purchasing cards. It facilitates the certification of expenses for university business

How to fill out purchasing card missing receipt

How to fill out Purchasing Card Missing Receipt Form

1. Obtain the Purchasing Card Missing Receipt Form from your finance department or website.
2. Fill in your name, employee ID, and department at the top of the form.
3. Enter the transaction date and amount for the purchase in question.
4. Provide a detailed description of the item or service purchased.
5. Explain the reason for the missing receipt in the designated section.
6. Attach any supporting documentation, such as bank statements or emails related to the transaction, if available.
7. Sign and date the form at the bottom.
8. Submit the completed form to the appropriate manager or finance department for approval.

Who needs Purchasing Card Missing Receipt Form?

1. Employees who have lost receipts for transactions made with the company purchasing card.
2. Employees who require reimbursement for purchases made on behalf of the company without receipts.
3. Employees participating in audits or financial reconciliations where missing receipts need to be accounted for.

People Also Ask about

How do I write an affidavit for a missing receipt?

Overview of Missing Receipt Affidavit Date of Expense: Indicates when the transaction occurred. Amount Spent: Provides the total cost related to the expense. Purpose of Expense: Describes why the money was spent. Vendor Information: Lists the name and contact details of the vendor.

What is a missing receipt declaration?

The Missing Receipt Declaration feature allows you to provide an affidavit for lost or misplaced required receipt images. You can digitally sign the declaration that can be submitted instead of the actual imaged receipts.

What is a receipt form?

I confirm that every attempt to obtain a duplicate receipt by contacting the vendor has been made, but have been unable to do so and also hereby certify the following: All items purchased on this Travel Card transaction were for (agency name) use. No personal purchases were made.

What are missing receipts?

When required receipts aren't provided by the individual, they're considered missing. Individuals control when they indicate that receipts are missing from their reports, whether during expense entry or after receiving a short-paid expense or an overdue receipt notification.

What is a missing receipt form?

The Missing Receipt Affidavit should be used when the merchant has not provided a receipt or a duplicate receipt cannot be obtained. By using the Affidavit, you are stating that the related expense is in compliance with University Policy and qualifies as a legitimate business expense.

For pdfFiller’s FAQs

What is Purchasing Card Missing Receipt Form?

The Purchasing Card Missing Receipt Form is a document used to report and request approval for purchases made with a purchasing card when the original receipt is unavailable.

Who is required to file Purchasing Card Missing Receipt Form?

Employees who have made purchases using a purchasing card and cannot provide the corresponding receipt are required to file the Purchasing Card Missing Receipt Form.

How to fill out Purchasing Card Missing Receipt Form?

To fill out the Purchasing Card Missing Receipt Form, provide details including the purchase date, vendor name, transaction amount, the reason for the missing receipt, and any available supporting information.

What is the purpose of Purchasing Card Missing Receipt Form?

The purpose of the Purchasing Card Missing Receipt Form is to document the circumstances of missing receipts to maintain accurate financial records and facilitate proper transaction verification.

What information must be reported on Purchasing Card Missing Receipt Form?

The information that must be reported on the Purchasing Card Missing Receipt Form includes the transaction date, vendor, transaction amount, reason for the missing receipt, and any related documentation or explanation.