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Chapter 15 Accounts Payable 15. 2 Vendor Master File Policy and Procedures Procedures Policy Statement The purpose of this policy is to maintain an accurate database on vendor master files within the accounts payable section of the CFMS. This policy was created in order to maximize efficiency within the AP function so that occurrences of duplicate vendors and vendor information inaccuracies are avoided. This policy will define the procedures for ...

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What is vendor master file maintenance?

Vendor master file maintenance is the process of regularly updating and managing the information pertaining to vendors or suppliers in a company's database.

Who is required to file vendor master file maintenance?

All companies that have vendors or suppliers are required to file vendor master file maintenance.

How to fill out vendor master file maintenance?

To fill out vendor master file maintenance, companies need to gather relevant information about their vendors or suppliers, such as name, contact details, address, tax identification number, and payment terms. This information is then entered into the company's database.

What is the purpose of vendor master file maintenance?

The purpose of vendor master file maintenance is to ensure that the information about vendors or suppliers is up-to-date and accurate, which helps in smooth business operations, timely payments, and compliance with legal and regulatory requirements.

What information must be reported on vendor master file maintenance?

The information reported on vendor master file maintenance usually includes the vendor's name, contact details, address, tax identification number, payment terms, banking information, and any other relevant details as required by the company.

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