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MINUTES of a regular meeting of the MUNICIPAL COUNCIL of The Corporation of the District of Oak Bay, held in the Council Chambers, Oak Bay Municipal Hall, 2167 Oak Bay Avenue, Oak Bay, B.C., on Monday,

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What is minutes of a regular?

Minutes of a regular refer to a written record of the proceedings and decisions made during a regular meeting. It typically includes details such as the date, time, and location of the meeting, attendance, agenda items discussed, motions proposed and voted on, and any other relevant information.

Who is required to file minutes of a regular?

The responsibility of filing minutes of a regular meeting usually falls on the secretary or recorder of the meeting. This individual is typically designated prior to the meeting and is responsible for accurately documenting the proceedings and ensuring the minutes are filed.

How to fill out minutes of a regular?

To fill out minutes of a regular, the secretary or recorder must typically include the following information: 1) Meeting details: date, time, and location. 2) Attendance: list of attendees, including their names and roles. 3) Agenda items: a summary of topics discussed, motions proposed, and decisions made. 4) Discussion summaries: brief notes on the key points of discussions. 5) Action items: any tasks assigned or actions to be taken. 6) Adjournment time: when the meeting officially concludes.

What is the purpose of minutes of a regular?

The purpose of minutes of a regular is to provide an official record of the proceedings and actions taken during a meeting. It serves as a reference document for attendees, non-attendees, and future meetings to understand what was discussed, decided, and any action items that arose. It also helps to maintain transparency, accountability, and legal compliance.

What information must be reported on minutes of a regular?

The minutes of a regular meeting should typically include important details, such as: 1) Date, time, and location of the meeting. 2) Names and roles of attendees. 3) Summary of agenda items discussed. 4) Motions proposed and the results of voting. 5) Any decisions made and actions to be taken. 6) Time of adjournment. It's important to focus on capturing the key points and outcomes of the meeting rather than providing a verbatim transcript.

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