Get the free PROCUREMENT CARD RECEIPT EXCEPTION FORM - valenciacollege
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This form is used when a receipt was not provided after a transaction or when a receipt was lost. It is to be completed and returned to the Card Coordinator.
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How to fill out procurement card receipt exception
How to fill out PROCUREMENT CARD RECEIPT EXCEPTION FORM
01
Obtain the PROCUREMENT CARD RECEIPT EXCEPTION FORM from your department or the procurement office.
02
Fill in the date of transaction in the designated box.
03
Enter the name of the individual who made the purchase on the form.
04
List the details of the purchase, including item descriptions and amounts.
05
Provide any relevant justification for the exception.
06
Attach any supporting documentation, such as invoices or emails, if necessary.
07
Sign and date the form to verify the information provided.
08
Submit the completed form to the appropriate department for approval.
Who needs PROCUREMENT CARD RECEIPT EXCEPTION FORM?
01
Employees who have made procurement card purchases without a receipt.
02
Employees needing to account for expenses in situations where receipts are lost or unavailable.
03
Individuals responsible for reconciling procurement card transactions within their departments.
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People Also Ask about
Is a procurement card the same as a credit card?
Your p-card is a credit card. You may not receive cash advances through the card.
What is a procurement card program?
Procurement Card or P-Cards Explained Purchasing cards allow employees to quickly and efficiently buy what they need, and automatically record all transactions. Procurement cards can be connected to a credit facility, or a bank account to work similar to a debit card.
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What is PROCUREMENT CARD RECEIPT EXCEPTION FORM?
The PROCUREMENT CARD RECEIPT EXCEPTION FORM is a document used to report transactions where a receipt is missing or where an exception to standard procurement card use has occurred.
Who is required to file PROCUREMENT CARD RECEIPT EXCEPTION FORM?
Individuals who use procurement cards for purchases and encounter exceptions such as missing receipts or policy violations are required to file the form.
How to fill out PROCUREMENT CARD RECEIPT EXCEPTION FORM?
To fill out the form, provide details of the transaction, the reason for the exception, any additional documentation if available, and sign the form where indicated.
What is the purpose of PROCUREMENT CARD RECEIPT EXCEPTION FORM?
The purpose of the form is to maintain accountability and transparency in the use of procurement cards by documenting and explaining any exceptions to the required receipt policy.
What information must be reported on PROCUREMENT CARD RECEIPT EXCEPTION FORM?
The form must report the date of the transaction, transaction amount, description of the purchase, reason for the missing receipt or exception, and the cardholder's information.
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