Get the free Vendor Substitute W‐9 Form - wm

This form is used to establish or update a vendor account with the College of William & Mary, meeting Federal requirements to request a taxpayer identification number (TIN) and College requirements

How to fill out vendor substitute w9 form

How to fill out Vendor Substitute W‐9 Form

1. Download the Vendor Substitute W-9 Form from the appropriate source.
2. Fill in your name or business name in the designated field.
3. Provide your business type (e.g., individual, corporation, partnership) by checking the appropriate box.
4. Enter your Social Security Number (SSN) or Employer Identification Number (EIN) in the required section.
5. Fill in your address, including street, city, state, and zip code.
6. Review the certification section and sign the form to certify that the information provided is accurate.
7. Date the form appropriately before submitting it to the requester.

Who needs Vendor Substitute W‐9 Form?

1. Any individual or business entity that is required to report income paid to them by another business or organization.

People Also Ask about

Is there a fillable W9 form?

TaxBandits Now Offers a Fillable Form W-9 Solution!

What happens if I can't get a W9 from a vendor?

Per the CP2100, you will have to issue a B-notice to the vendor and begin or continue backup withholding. But documentation of your efforts to obtain a valid TIN will allow you to avoid a penalty. If you have backup withheld and remitted, you won't face a penalty. For more information, see IRS Publication 1281.

What is a W9 form for vendors?

What is Form W9? Form W9 is an IRS form a vendor submits with a taxpayer identification number (TIN) and contact information to businesses that pay them.

What happens if I don't fill out a W9?

Failing to do so could prove troublesome after beginning the work. Therefore, before starting any work with a person or business, be sure to ask for a Form W-9 if they haven't already provided you with one. Failing to do so could make you required to pay withholding taxes on the money that you pay them.

Why am I being asked to fill out a W9?

A W-9 is being asked for from someone who plans on filing a Form 1099 to report to you and IRS the amounts paid for services you performed as an independent contractor. The form gives your proper legal name and address as well as your social security number, all of which will be to ensure they properly same to the IRS.

Why do I need to fill out a W9 for reimbursement?

The IRS forces companies to require a W9 because the company wants to expense what they are paying. By requiring the W9 it ``encourages'' the recipient to report their income. I'm not sure if you are aware of this but many people don't report their income. The W9 creates a paper trail.

Should I fill out a W9 for reimbursement?

You should report the reimbursement as income but then deduct it as a business expense and thus you won't have to pay income tax on it. The W9 is standard procedure and well-run companies won't pay money to anyone without their W9 in hand.

Why do I need to fill out a W9 for a refund?

You should provide a W9 to anyone you are expecting to pay you money for a product or service. Its only purpose is to let them know exactly who they are paying money to so the IRS knows who had the expense and who should be reporting the income.

For pdfFiller’s FAQs

What is Vendor Substitute W‐9 Form?

The Vendor Substitute W-9 Form is a document used by businesses to collect taxpayer identification information from vendors or contractors. It is an alternative to the standard IRS W-9 form, often tailored for specific business needs.

Who is required to file Vendor Substitute W‐9 Form?

Any vendor or contractor receiving payments from a business may be required to file a Vendor Substitute W-9 Form to provide their taxpayer identification information for tax reporting purposes.

How to fill out Vendor Substitute W‐9 Form?

To fill out the Vendor Substitute W-9 Form, you need to provide your name, business name (if applicable), type of entity, taxpayer identification number (SSN or EIN), and address. Ensure all information is accurate and complete.

What is the purpose of Vendor Substitute W‐9 Form?

The purpose of the Vendor Substitute W-9 Form is to provide businesses with the necessary taxpayer identification information for reporting payments to the IRS, ensuring compliance with tax regulations.

What information must be reported on Vendor Substitute W‐9 Form?

The information that must be reported on the Vendor Substitute W-9 Form includes the vendor's name, business name (if applicable), entity type, taxpayer identification number, and contact details such as address.