Get the free Single Source Justification Form - uky

This form is required for justifying single source purchases of $40,000 or more at the University of Kentucky, in compliance with the Commonwealth of Kentucky Model Procurement Law. It collects detailed

How to fill out single source justification form

How to fill out Single Source Justification Form

1. Obtain a copy of the Single Source Justification Form.
2. Fill in the header with the project name and details.
3. Provide a description of the goods or services to be acquired.
4. Explain why only one source is available for this procurement.
5. Include a detailed justification for the sole source selection.
6. List any relevant procurement history and prior contracts.
7. Obtain necessary signatures from the project manager and other stakeholders.
8. Submit the completed form to the appropriate approving authority.

Who needs Single Source Justification Form?

1. Organizations or departments seeking to procure goods or services without competitive bidding.
2. Procurement officers responsible for contract management.
3. Project managers who are initiating a specific purchase.
4. Finance departments overseeing budget allocations for non-competitive purchasing.

People Also Ask about

What is a sole source justification?

How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?

How do you write a good sole source justification?

Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of.

What is a sole source justification form?

Sole or Single Source Documentation Requirements The justification must demonstrate that only one company can provide goods or perform services. These requirements apply to all funding sources: state, Research Foundation or UB Foundation.

What is the justification for a single source contract?

The proposed supplier is the only one known to possess either the unique technical, intellectual or artistic capability required to deliver the goods or services and by default are unobtainable from any other source.

What is a single source form?

Single-source procurement is a strategic approach in supply chain management where a company chooses to purchase all of its required products, materials, or services from one selected supplier.

What is an example of a single source justification?

RE: Sole Source Vendor To whom it may concern: This letter is to confirm that the (PRODUCT NAME) is a sole source product, manufactured, sold and distributed exclusively by (COMPANY NAME). No division of (COMPANY NAME), nor any other company, makes a similar or competing product.

What is the justification for a single source supplier?

A sole source purchase is justified when unique attributes or circumstances dictate that only one provider is capable of supplying the desired goods or services. This must be demonstrated along with ensuring the price is fair and reasonable.

For pdfFiller’s FAQs

What is Single Source Justification Form?

The Single Source Justification Form is a document used to justify the selection of a vendor or supplier when only one source is available for a particular product or service.

Who is required to file Single Source Justification Form?

Typically, project managers, procurement officers, or any departmental representatives responsible for sourcing and purchasing goods and services are required to file the Single Source Justification Form.

How to fill out Single Source Justification Form?

To fill out the form, provide details such as the specific goods or services required, justification for selecting a single source, any cost comparisons, and additional relevant information that supports the choice.

What is the purpose of Single Source Justification Form?

The purpose of the Single Source Justification Form is to provide transparency and accountability in procurement processes, ensuring that selections are made based on valid reasons when competition is not available.

What information must be reported on Single Source Justification Form?

The form must report information such as the description of goods/services, justification for lack of competition, vendor details, cost estimates, and any relevant background on why other options are not viable.