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Form 941-SS is used by employers in American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Virgin Islands to report social security and Medicare taxes for their employees.
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How to fill out form 941-ss
How to fill out Form 941-SS
01
Obtain the latest version of Form 941-SS from the IRS website.
02
Fill in your employer identification information, including your name, address, and EIN.
03
Indicate the calendar year and quarter for the form you are completing.
04
Report the number of employees who worked for you during the quarter.
05
Calculate and enter the total wages, tips, and other compensation.
06
Determine the total tax before adjustments, including Social Security and Medicare taxes.
07
Account for any adjustments, such as sick pay or credits.
08
Complete the section on tax deposits to report any amounts deposited with the IRS.
09
Ensure that your signature and date are included at the bottom of the form.
Who needs Form 941-SS?
01
Employers who have employees and pay wages subject to federal income tax, Social Security tax, or Medicare tax, specifically in U.S. territories and who file taxes by mail.
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What is IRS form 941 used for?
Generally, you must file Form 941, Employer's Quarterly Federal Tax Return or Form 944, Employer's Annual Federal Tax Return to report wages you've paid and tips your employees have reported to you, as well as employment taxes (federal income tax withheld, Social Security and Medicare taxes withheld, and your share of
Who do you pay 941 taxes to?
Generally, employers must report wages, tips and other compensation paid to an employee by filing the required form(s) to the IRS. You must also report taxes you deposit by filing Forms 941, 943, 944, 945, and 940 on paper or through e-file.
What is form 941 SS?
Use Form 941-SS to report Social Security and Medicare taxes for workers in American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Islands.
What are taxable Social Security wages on form 941?
The social security tax rate is 6.2% each for the employee and employer. The social security wage base limit is $176,100. The Medicare tax rate is 1.45% each for the employee and employer, unchanged from 2024. There is no wage base limit for Medicare tax.
How often must employers who pay Social Security and Medicare taxes file form 941?
In general, employers who withhold federal income tax, Social Security or Medicare taxes must file Form 941, Employer's Quarterly Federal Tax Return, each quarter.
What is the difference between form 941 and 1040?
So, Form 1040-ES needs to be filed when you do not have an employer withholding these taxes from you. In contrast, Form 941 is the form that shows the IRS how much tax you, as an employer, withheld from each employee's paycheck.
What happens if I don't file form 941?
Late Filing Deposits made between six and 15 days late have a five percent penalty and a ten percent penalty for deposits more than 16 days late, plus interest. If you file Form 941 late, the IRS imposes a penalty of five percent per month or partial month you are late, up to a maximum of 25 percent.
Who needs to fill out form 941?
Who Must File Form 941? If you pay wages subject to federal income tax withholding or social security and Medicare taxes, you must file Form 941 quarterly to report the following amounts. security and Medicare taxes. Medicare taxes for fractions of cents, sick pay, tips, and group-term life insurance.
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What is Form 941-SS?
Form 941-SS is a variant of Form 941, specifically designed for employers in Puerto Rico to report income taxes withheld, Social Security, and Medicare taxes.
Who is required to file Form 941-SS?
Employers in Puerto Rico who pay wages to employees and are required to withhold federal income tax must file Form 941-SS.
How to fill out Form 941-SS?
To fill out Form 941-SS, employers need to provide basic company information, report wages paid, calculate tax liability, and certify the information is correct. Detailed instructions are provided with the form.
What is the purpose of Form 941-SS?
The purpose of Form 941-SS is to report employment taxes, including federal income tax withheld, Social Security taxes, and Medicare taxes, for employers operating in Puerto Rico.
What information must be reported on Form 941-SS?
Form 941-SS must report total wages paid, tips, and other compensation, the total taxes withheld, adjustments, and the number of employees for the reporting period.
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