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This document is a formal communication from Dominion Resources Services, Inc. to the Securities and Exchange Commission requesting the exclusion of a shareholder proposal submitted by Marion Edey
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How to fill out shareholder proposal exclusion letter
How to fill out Shareholder Proposal Exclusion Letter
01
Gather relevant information about the shareholder proposal, including the proposal text and supporting documentation.
02
Review the company's bylaws and governing documents to understand the requirements for submitting exclusion requests.
03
Draft the exclusion letter, clearly stating the basis for exclusion under applicable regulations or rules.
04
Include any necessary details, such as the name and address of the shareholder, as well as the company's details.
05
Attach any supporting evidence or documentation that substantiates the request for exclusion.
06
Ensure the letter is signed by an authorized representative of the company.
07
Submit the exclusion letter to the appropriate regulatory body, such as the SEC, within the required time frame.
Who needs Shareholder Proposal Exclusion Letter?
01
Publicly traded companies that receive shareholder proposals and believe they have valid grounds for excluding them.
02
Corporate legal teams or compliance officers tasked with managing shareholder relations and governance issues.
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People Also Ask about
What are the proxy rules for shareholders?
The proxy rules require the company to provide certain disclosures in a proxy statement to its shareholders, together with a proxy card in a specified format, when soliciting authority to vote the shareholders' shares.
Can shareholders submit proposals if they are not present?
(h) Question 8: Must I appear personally at the shareholders' meeting to present the proposal? (1) Either you, or your representative who is qualified under state law to present the proposal on your behalf, must attend the meeting to present the proposal.
What are the grounds for exclusion in 14a 8?
ingly, companies may seek to exclude a 14a-8 proposal if the substance of the proposal relates to certain grounds for exclusion enumerated in Rule 14a-8(i), such as personal grievances, “ordinary business” matters, or matters that are not “economically relevant” to the company.
What is the word limit for a shareholder proposal?
The proposal can be in hard copy or electronic form, with sign-upon-receipt mail advised for proof of hard copy submission. The submission should include a cover letter, the draft resolution (500-word limit), supporting statements and, where applicable, a custodian letter.
What are the rules regarding proxies?
The proxy rules require the company to provide certain disclosures in a proxy statement to its shareholders, together with a proxy card in a specified format, when soliciting authority to vote the shareholders' shares.
Who can be a proxy for a shareholder?
The Companies Act 2006 simply refers to a shareholder's right to appoint “another person”. Therefore, a shareholder can appoint any other person to serve as their proxy. There is no statutory requirement for a proxy to be a shareholder, director, or secretary of the company.
What is proxy access for shareholders?
"Proxy access" is shorthand for the ability of a long-term shareowner (or a group of long-term shareowners) to place a limited number of alternative board candidates on the company's proxy card (ballot) for the company's annual shareowner meeting.
What is the rule 14a 8 for shareholder proposals?
Review Timeliness of Proposal. Rule 14a-8 provides that a proposal is timely if it is received at the company's principal executive office by a date that is not less than 120 calendar days before the date of the company's proxy statement released to shareholders in connection with the previous year's annual meeting.
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What is Shareholder Proposal Exclusion Letter?
A Shareholder Proposal Exclusion Letter is a document that corporations file with the Securities and Exchange Commission (SEC) to request permission to exclude a shareholder's proposal from the company's proxy materials based on specific grounds outlined in federal regulations.
Who is required to file Shareholder Proposal Exclusion Letter?
Public companies that receive shareholder proposals from their investors are required to file a Shareholder Proposal Exclusion Letter if they believe the proposal meets the criteria for exclusion under the SEC's rules.
How to fill out Shareholder Proposal Exclusion Letter?
To fill out a Shareholder Proposal Exclusion Letter, a company must include details such as the name of the company, the title and text of the proposal, the basis for exclusion under SEC rules, and any relevant supporting evidence or arguments.
What is the purpose of Shareholder Proposal Exclusion Letter?
The purpose of a Shareholder Proposal Exclusion Letter is to formally communicate to the SEC the company's reasons for excluding a shareholder proposal from its proxy statement, ensuring compliance with federal regulations.
What information must be reported on Shareholder Proposal Exclusion Letter?
The information that must be reported includes the company's name, the contact information of the person filing the letter, a description of the proposal, the specific rule under which the exclusion is sought, and any arguments or supporting facts that justify the exclusion.
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