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This document details the approved revisions and additions to the Records Disposition Authority (RDA) for the Alabama Department of Revenue, specifying retention periods for various records related
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How to fill out Revision to Alabama Department of Revenue Records Disposition Authority
01
Obtain the Revision to Alabama Department of Revenue Records Disposition Authority form from the official website or local office.
02
Read the instructions carefully to understand the requirements and procedures.
03
Fill out the header section with your agency name and contact information.
04
Specify the records series that need revision, including any relevant identification numbers.
05
Describe the reason for the revision in detail, explaining why the current disposition authority is insufficient.
06
List any new retention periods or changes in the records management procedure that need to be implemented.
07
Review the completed form for accuracy and completeness.
08
Submit the form to the Alabama Department of Revenue Records Management Unit as instructed.
Who needs Revision to Alabama Department of Revenue Records Disposition Authority?
01
Government agencies in Alabama that manage public records.
02
Entities seeking to update or correct their records disposition authorities.
03
Organizations that wish to comply with updated state records management regulations.
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People Also Ask about
What considered electronic records?
There are two main categories of electronic records: born digital records and digitized records. Born digital records are those records created with a computer that require a computer to be readable by people, such as a Word document, PDF file, an online post, or even emails sent.
How to dispose of electronic records?
Electronic or machine readable records containing confidential information require a two-step process for assured, confidential destruction. First, delete the contents of the electronic file on your computer, then empty the trash/recycle bin/deleted items. This satisfies the definition of confidential destruction.
What is a disposition of records?
Disposition is the final stage in the records lifecycle, resulting in destruction of temporary records or the legal and physical transfer of permanent records to the National Archives and Records Administration (NARA).
What is a disposition of electronic records?
A record may be dispositioned when it has reached the end of its retention period. Disposition of records may entail destroying paper or electronic records, confidentially shredding records, or transferring records to the State Archives if they have been identified as “Notify Archives” on the Retention Schedule.
What is the Local Government Records Commission in Alabama?
Local Government Records Commission The Local Government Commission is charged with the responsibility of determining which local records shall be permanently preserved because of historical value and which local records may be destroyed or otherwise disposed of…
What is the meaning of data disposition?
Data disposition involves making decisions about how data should be handled at every stage of its lifecycle, from creation to disposal.
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What is Revision to Alabama Department of Revenue Records Disposition Authority?
The Revision to Alabama Department of Revenue Records Disposition Authority is a formal document that updates the guidelines and policies regarding the retention and disposal of records by the Alabama Department of Revenue.
Who is required to file Revision to Alabama Department of Revenue Records Disposition Authority?
Entities that manage or maintain records for the Alabama Department of Revenue, including state agencies and departments, are required to file the Revision to the Records Disposition Authority.
How to fill out Revision to Alabama Department of Revenue Records Disposition Authority?
To fill out the Revision, complete the designated form by providing the necessary information about the records, including their description, retention period, and the reason for the revision, and then submit it to the appropriate authority for review.
What is the purpose of Revision to Alabama Department of Revenue Records Disposition Authority?
The purpose is to ensure compliance with legal and regulatory requirements for record-keeping, to update retention schedules, and to maintain efficient records management practices within the agency.
What information must be reported on Revision to Alabama Department of Revenue Records Disposition Authority?
The information that must be reported includes the title and description of the records, retention periods, legal or regulatory citations, and the justification for the revision of the records disposition.
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