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Minutes from the Colorado Public Employees’ Retirement Association board meetings held on November 27 and 29, 2012, documenting the attendance, discussions, and decisions made during the sessions,

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How to fill out Colorado Public Employees’ Retirement Association Board Meeting Minutes

1. Title the document as 'Board Meeting Minutes'.
2. Include the date, time, and location of the meeting at the top.
3. List the attendees, including board members and any guests present.
4. Note the agenda items discussed during the meeting.
5. Record the key points raised during discussions for each agenda item.
6. Document any decisions made, including votes taken and the results.
7. Include any action items and who is responsible for them.
8. Include the time the meeting was adjourned.
9. Ensure the minutes are clear and concise.
10. Sign and date the minutes after reviewing for accuracy.

Who needs Colorado Public Employees’ Retirement Association Board Meeting Minutes?

1. Board members of the Colorado Public Employees’ Retirement Association.
2. Staff members assisting with record-keeping and administrative tasks.
3. Regulatory bodies or auditors reviewing the association's compliance.
4. Stakeholders who want to be informed about meeting outcomes.

People Also Ask about

Are board meeting minutes signed?

Yes, meeting minutes should be signed after approval to indicate their authenticity. Typically, the chairperson and/or the recording secretary signs the approved minutes, confirming that they reflect the agreed-upon record of the meeting.

What are 3 things to avoid in a meeting minutes?

Thanks for the question, Jerry. Below are some things that are best avoided: Meeting without a purpose/agenda No deadlines set for action items and deliverables Allowing a participant to talk for too long or digress Arguing continuously and meeting cannot proceed No meeting minutes are taken.

What are the do's and don'ts for meeting minutes?

Follow these tips and you'll be on your way to taking effective meeting minutes. Don't share the meeting minutes via email or paper. Don't handwrite the meeting minutes. Don't include direct quotes or debates. Don't wait long before writing. Don't switch tenses throughout. Don't use personal judgements.

What are the minutes of the board meeting?

Board minutes are a record of what was done at the meeting — not what was said by members or guests. When assembling board minutes: • Make a note of who is present. If necessary, pass around a sign-in sheet. Use the meeting agenda as an outline for the minutes.

What does not belong in the board minutes?

Here they are. Things that didn't happen don't belong in the minutes. Discussion doesn't belong in the minutes. Personal remarks don't belong in the minutes. Putting something “on the record” doesn't belong in the minutes. Details of amendments don't belong in the minutes. Minor procedural motions don't belong in the minutes.

What should not be included in board meeting minutes?

As a good rule of thumb, board meeting minutes should not include: Word-for-word accounts: Meeting minutes should not be verbatim. Back and forth: Take notes ing to the issue rather than chronologically. Inaccuracies: Secretaries and minute-takers aren't silent observers.

What is required in board meeting minutes?

The basic features of meeting minutes are the date, time, location and attendees, followed by a record of the board's actions, including brief descriptions of any presentations or topics discussed, specific resolutions adopted, and finally, general resolutions.

What should be excluded from the minutes of the meeting?

Personal opinions and comments Meeting minutes should be objective and impartial. Avoid including personal opinions, judgments, or comments made by attendees, as these can skew the record and undermine the credibility of the minutes. Focus on recording objective facts, discussions, and decisions.

For pdfFiller’s FAQs

What is Colorado Public Employees’ Retirement Association Board Meeting Minutes?

Colorado Public Employees’ Retirement Association Board Meeting Minutes are the official records of the discussions, decisions, and actions taken during the meetings of the Colorado Public Employees' Retirement Association board.

Who is required to file Colorado Public Employees’ Retirement Association Board Meeting Minutes?

The board members of the Colorado Public Employees' Retirement Association are required to file the meeting minutes, ensuring accurate documentation of the proceedings.

How to fill out Colorado Public Employees’ Retirement Association Board Meeting Minutes?

To fill out the meeting minutes, one should record the date, time, and location of the meeting, list the attendees, summarize discussions and decisions made during the meeting, and include any votes taken.

What is the purpose of Colorado Public Employees’ Retirement Association Board Meeting Minutes?

The purpose of the meeting minutes is to provide an official and accurate record of the discussions and decisions made by the board, which can be referred to for transparency and accountability.

What information must be reported on Colorado Public Employees’ Retirement Association Board Meeting Minutes?

The information that must be reported includes the date and location of the meeting, names of attendees, agenda items discussed, decisions made, action items, and any votes taken by the board.