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This document outlines the retention schedule for various public works records within Connecticut municipalities, detailing the minimum retention period required for each record series and their disposition

How to fill out municipal records retention schedule

How to fill out Municipal Records Retention Schedule M9

1. Obtain a copy of the Municipal Records Retention Schedule M9 form.
2. Review the list of record types included in the schedule.
3. Identify the specific records your municipality holds that correspond to the types listed.
4. Determine the retention period for each record type as specified in the schedule.
5. Fill in the required details for each record type, including the description and retention period.
6. Ensure that all entries are accurate and complete before submission.
7. Submit the filled-out form to the appropriate state agency or governing body.

Who needs Municipal Records Retention Schedule M9?

1. Municipal clerks and record-keeping personnel.
2. Employees responsible for managing municipal records.
3. Elected officials and department heads to ensure compliance with record-keeping laws.
4. Any municipality that needs to establish a record retention policy.

People Also Ask about

What are the FDA requirements for records retention?

(ii) Records related to postmarket reports, including both periodic and adverse experience reports, must be retained for a period of at least 4 years from the date the report was submitted to FDA or until FDA inspects the records, whichever occurs sooner. (b) Record retention by FDA.

What is included in a record retention schedule?

State agencies utilize the Records Retention Schedule (STD. 73) to list all records received, created, used, and maintained by a their agency, as well as the retention and disposal information for those records. The Retention Schedule includes records in all formats — electronic, film, magnetic, and paper.

What three components would you include in a record retention policy?

Here are three major components of a successful records retention strategy: A retention schedule. A retention schedule is a system of classification that standardizes the different types of records your organization manages and how long they need to be kept. Retention policies. Records infrastructure.

How to create a records retention schedule?

Create a Basic Retention Schedule in 5 Steps Step one: identify the records you are keeping. Step two: describe your business need for the records. Step three: determine the length of time to keep your records to meet your needs. Step four: assess how your records are disbursed, accessed and stored.

What is the most accurate and complete description of the retention schedule?

A records retention schedule is a systematic plan for how long information must be kept for legal and operational purposes and the guidelines for how to dispose of it. Companies implement retention schedules to maintain regulatory compliance, as well as to ensure disposal methods are legally defensible.

What are the different types of public record retention schedules?

1:01 3:54 For in Florida the University of Florida follows a combination of state.MoreFor in Florida the University of Florida follows a combination of state.

When should you use the records retention schedule?

The schedules outline the business reason for retaining specific records and designate what should be done with the data when it's eligible for disposal. Adherence to these schedules ensures that organizations can respond efficiently to audits, legal holds and other compliance-related inquiries.

What is contained in a record retention schedule?

A Records Retention Schedule is a plan for the maintenance, storage, and eventual disposition (archival transfer or destruction) of the records included on it.

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What is Municipal Records Retention Schedule M9?

Municipal Records Retention Schedule M9 is a document that outlines how long municipal records should be retained and when they can be disposed of. It provides guidelines to ensure compliance with legal and regulatory requirements.

Who is required to file Municipal Records Retention Schedule M9?

All municipal agencies, departments, and divisions that create and maintain public records are required to file Municipal Records Retention Schedule M9 to ensure proper management of records.

How to fill out Municipal Records Retention Schedule M9?

To fill out Municipal Records Retention Schedule M9, agencies must provide details about the types of records they maintain, the retention periods for each type, and the date when records can be disposed of. It typically requires listing all record series, their retention requirements, and justification for their retention period.

What is the purpose of Municipal Records Retention Schedule M9?

The purpose of Municipal Records Retention Schedule M9 is to establish a systematic approach for the retention and disposal of municipal records, which helps in managing records efficiently and ensuring compliance with legal requirements.

What information must be reported on Municipal Records Retention Schedule M9?

Municipal Records Retention Schedule M9 must report information such as the records series title, description, retention period, legal authority for retention, and the date eligibility for disposal.