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This document serves as a form for the transfer of records to the Minnesota Historical Society State Archives, outlining instructions for packing and documenting records for archival purposes.
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How to fill out transfer of records to
How to fill out Transfer of Records to State Archives
01
Gather all relevant records that are proposed for transfer.
02
Review your agency's records management policy to ensure compliance.
03
Complete the Transfer of Records form, including necessary details such as record series title, dates, and volume.
04
Consult with your agency's records officer for guidance and approval.
05
Submit the completed Transfer of Records form to the State Archives along with the physical records.
06
Keep a copy of the transfer documentation for your agency's records.
Who needs Transfer of Records to State Archives?
01
Government agencies and departments that have records to transfer.
02
Organizations that retain historical records of public interest.
03
Any entity required to comply with state regulations regarding records retention.
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What is Transfer of Records to State Archives?
The Transfer of Records to State Archives is the process through which government agencies and institutions transfer custody of their records to the state archives for preservation and public access.
Who is required to file Transfer of Records to State Archives?
All state and local government agencies, as well as any other entities that are mandated by law to maintain records, are required to file a Transfer of Records to State Archives when they determine that certain records are no longer needed for operational purposes.
How to fill out Transfer of Records to State Archives?
To fill out the Transfer of Records to State Archives, you need to provide information such as the title of the records, the dates of coverage, the type of records, and details about the originating agency. Additionally, you may need to specify the format of the records and any relevant retention schedules.
What is the purpose of Transfer of Records to State Archives?
The purpose of the Transfer of Records to State Archives is to ensure the preservation of historically significant records, facilitate public access to important documents, and to manage the records efficiently according to established archival practices.
What information must be reported on Transfer of Records to State Archives?
The information that must be reported includes the record series title, a description of the records, the dates the records cover, the retention period, and any applicable legal or administrative requirements regarding the records.
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