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This form is to be completed for Existing Petty Cash/Imprest funds for authorization purposes.
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How to fill out petty cash yearly authorization
How to fill out PETTY CASH YEARLY AUTHORIZATION
01
Step 1: Obtain the PETTY CASH YEARLY AUTHORIZATION form from the finance department.
02
Step 2: Fill in your department name and budget code in the designated fields.
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Step 3: Enter the period for which the petty cash authorization is requested.
04
Step 4: Specify the amount of petty cash needed in the appropriate section.
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Step 5: Provide a brief description of the intended use of the petty cash.
06
Step 6: List the names and signatures of individuals authorized to access the petty cash.
07
Step 7: Review the completed form for accuracy and completeness.
08
Step 8: Submit the form to the authorized supervisor for approval.
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Step 9: Once approved, keep a copy for your records and forward the original to the finance department.
Who needs PETTY CASH YEARLY AUTHORIZATION?
01
Departments that require petty cash for operational expenses need the PETTY CASH YEARLY AUTHORIZATION.
02
Employees responsible for managing petty cash accounts must complete this authorization.
03
Any staff who need access to petty cash for specific projects or events will need this authorization.
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How do you document petty cash?
Any cash received by an employee to make an approved purchase should be recorded on the Cash Fund Activity Log confirming receipt of the money. Receipts for each transaction are required regardless of the amount. Receipts are kept as evidence for the Cash Fund Activity Log and are required to replenish the fund.
What is a petty cash transaction?
Petty cash is a small amount of money kept on hand to cover minor, day-to-day business expenses. Think of it as the office “emergency” wallet — used for quick purchases like office supplies, coffee for a client meeting, or a courier fee.
What is the format of petty cash?
This petty cash book has two sides: the credit side and the debit side. In the particulars column – a single column – the particulars of cash receipts and expenses. In the other column, the debit and credit dates are mentioned. Additionally, the money received from the head cashier is written on the debit money column.
How to document petty cash?
Any cash received by an employee to make an approved purchase should be recorded on the Cash Fund Activity Log confirming receipt of the money. Receipts for each transaction are required regardless of the amount. Receipts are kept as evidence for the Cash Fund Activity Log and are required to replenish the fund.
What is petty cash request?
Petty cash is generally requested and used for two purposes: small purchases of approved miscellaneous expenditures and/or 'cash drawer change' fund activity.
What is an example of a petty cash entry?
Example of a Petty Cash Reimbursement Journal Entry You spent $100 on office supplies, $50 on travel, and $30 on employee reimbursement. The entry to replenish the fund would be: Debit: Office Supplies ($100) Debit: Travel Expenses ($50)
Is petty cash DR or CR?
Recording Petty Cash The journal entry for giving the custodian more cash is a debit to the petty cash fund and a credit to cash.
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What is PETTY CASH YEARLY AUTHORIZATION?
PETTY CASH YEARLY AUTHORIZATION is a formal document that allows an organization to allocate a specific amount of money for petty cash expenses over a year, detailing how the funds will be used and managed.
Who is required to file PETTY CASH YEARLY AUTHORIZATION?
Typically, departments or individuals responsible for managing petty cash funds within an organization are required to file the PETTY CASH YEARLY AUTHORIZATION.
How to fill out PETTY CASH YEARLY AUTHORIZATION?
To fill out the PETTY CASH YEARLY AUTHORIZATION, enter the required information such as the amount requested, purpose of usage, departmental information, and obtain necessary approvals from management.
What is the purpose of PETTY CASH YEARLY AUTHORIZATION?
The purpose of PETTY CASH YEARLY AUTHORIZATION is to ensure that petty cash funds are managed properly, expenses are tracked correctly, and to maintain financial accountability within the organization.
What information must be reported on PETTY CASH YEARLY AUTHORIZATION?
The information that must be reported includes the requested petty cash amount, intended use of funds, department name, responsible individual, and approvals from relevant authorities.
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