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This document serves as a notice for the addition of a new director to a trust company, requiring personal and professional information from the proposed director.
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How to fill out NOTICE OF ADDITION OF DIRECTOR

01
Obtain the NOTICE OF ADDITION OF DIRECTOR form from the relevant authority or organization.
02
Fill out the name of the organization in the designated field.
03
Provide details of the new director, including their full name, address, and position.
04
Include the date of appointment for the new director.
05
Ensure that any previous directors are also listed if required by the form.
06
Sign and date the form as required.
07
Submit the completed form to the appropriate regulatory body or organization.

Who needs NOTICE OF ADDITION OF DIRECTOR?

01
Companies that are adding a new director to their board.
02
Non-profit organizations that need to update their leadership structure.
03
Business entities that require official documentation for governance changes.
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Form DIR – 12 This form has to be filed with the particulars of appointment of directors and key managerial personnel and the changes among them. The details mentioned below have to be entered in: – Details of the company. – Details regarding the number of directors, managers etc.
To appoint a new company director, the prospective director should sign a letter of consent to act, after which you should (in your position as director) resolve to appoint that person to the board. Afterward, you must file form AP01 at Companies House. Once completed, you should now be able to resign.
Term for Additional Director A person appointed as an additional director can occupy their post until the date of the next Annual General Meeting. In the absence of an Annual General Meeting, their term of appointment will conclude on the date on which the annual general meeting should have been held.
The company should file the resolution for the appointment of the director in Form MGT-14 with the Registrar of Companies (ROC) within 30 days of passing the resolution.
A company must file Form B10 in order to notify, among other things, the cessation of an officer's appointment (resignation, removal, etc.). This form must be filed with the CRO within 14 days of the change occurring. Failure to file Form B10 constitutes an offence.
Deciding to add a new director This typically happens by a resolution of the members at a general meeting, or in writing. In some instances, however, companies will grant this decision-making power to the board of directors.
The additional director may be appointed in a meeting of the Board, which may be held physically or through video conferencing or other audiovisual means. The other applicable method of appointment is through circulation, on which no prohibitions have been meted out.
Step 1: The proposed director should obtain a DSC if they do not have a DSC. Step 2: The proposed director should obtain a DIN in Form DIR-3 if they do not have an active DIN. Step 3: The company should conduct a general meeting to pass a resolution for appointing the new director.

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The Notice of Addition of Director is a formal document filed with the relevant corporate regulatory authority to report the appointment of a new director to a company.
The company that is appointing the new director is required to file the Notice of Addition of Director.
To fill out the Notice of Addition of Director, one must provide details such as the company's name, the name of the new director, their identification information, the date of appointment, and any other required corporate details as specified by the regulatory authority.
The purpose of the Notice of Addition of Director is to officially inform the regulatory authority and the public about the changes in the company's board of directors, ensuring transparency and compliance with corporate governance regulations.
The information that must be reported includes the company's registration number, the full name and address of the new director, their identification number, the date of their appointment, and any other information required by the relevant corporate authority.
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