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This document serves as an authorization and record for the temporary removal of equipment from New River Community College, specifying responsibility and terms for the custody of the equipment.
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How to fill out authorization and custody record
How to fill out Authorization and Custody Record of Equipment Temporarily Removed from Campus
01
Start by obtaining the Authorization and Custody Record form from your department or the appropriate office.
02
Fill in the 'Requester Name' section with your full name.
03
Enter the 'Date' of the request in the specified format.
04
Provide a detailed 'Description of Equipment' that you are planning to remove, including serial numbers if applicable.
05
Indicate the 'Purpose for Temporary Removal', detailing why you need the equipment off campus.
06
Specify the 'Date of Removal' and 'Expected Return Date'.
07
Complete the 'Custodian' section with the name of the person responsible for the equipment while it is off campus.
08
Obtain necessary signatures from your direct supervisor and any other required approvers.
09
Submit the completed form as instructed, ensuring that you keep a copy for your records.
Who needs Authorization and Custody Record of Equipment Temporarily Removed from Campus?
01
Staff members who require temporary access to equipment outside of campus for work-related purposes.
02
Faculty needing to use equipment for research or presentations at conferences away from the campus.
03
Students who are authorized to take equipment for academic projects or events.
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What is Authorization and Custody Record of Equipment Temporarily Removed from Campus?
The Authorization and Custody Record of Equipment Temporarily Removed from Campus is a formal document that tracks equipment taken off campus for temporary use, ensuring accountability and proper management of institutional resources.
Who is required to file Authorization and Custody Record of Equipment Temporarily Removed from Campus?
All employees or authorized personnel who intend to take equipment off campus for official purposes are required to file this record.
How to fill out Authorization and Custody Record of Equipment Temporarily Removed from Campus?
To fill out the record, provide details such as the description of the equipment, the purpose of removal, dates of removal and return, and signatures of both the person taking the equipment and the approving authority.
What is the purpose of Authorization and Custody Record of Equipment Temporarily Removed from Campus?
The purpose is to maintain a clear and official record of equipment being temporarily removed, ensuring it is returned in good condition and to mitigate loss or misuse.
What information must be reported on Authorization and Custody Record of Equipment Temporarily Removed from Campus?
Information required includes the equipment's name and serial number, the individual who is authorized to take it, purpose for removal, dates of removal and expected return, and any conditions of use.
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