Last updated on Apr 10, 2026
Emory University Sole SourceSingle SourceExemption Form free printable template
pdfFiller is not affiliated with any government organization
Fill out
Complete the form online in a simple drag-and-drop editor.
eSign
Add your legally binding signature or send the form for signing.
Share
Share the form via a link, letting anyone fill it out from any device.
Export
Download, print, email, or move the form to your cloud storage.
Why pdfFiller is the best tool for your documents and forms
End-to-end document management
From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.
Accessible from anywhere
pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.
Secure and compliant
pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.
What is Emory University Sole SourceSingle SourceExemption Form
The Sole Source/Single Source Exemption Form is a procurement document used by Emory University's Finance Division to request a waiver from competitive bidding requirements for purchases exceeding $5,000.
pdfFiller scores top ratings on review platforms
Who needs Emory University Sole SourceSingle SourceExemption Form?
Explore how professionals across industries use pdfFiller.
Emory University Sole SourceSingle SourceExemption Form is needed by:
-
Emory University departments making purchases over $5,000
-
Procurement officers responsible for contract awards
-
Finance staff needing to justify supplier selection
-
University administrators overseeing departmental budgets
-
Suppliers identified as sole or single source providers
Comprehensive Guide to Emory University Sole SourceSingle SourceExemption Form
What is the Sole Source/Single Source Exemption Form?
The Sole Source/Single Source Exemption Form serves a critical function within Emory University’s procurement process. It is designed to request a waiver from competitive bidding, specifically for orders that exceed $5,000. Understanding the distinctions between sole source and single source is crucial; a sole source refers to situations where only one vendor can provide the required goods or services, while single source applies when multiple vendors exist but the selection process favors a specific vendor for justified reasons.
Purpose and Benefits of the Sole Source/Single Source Exemption Form
This form is essential for justifying requests to bypass competitive bids, which can be necessary in specific contexts. By enabling a streamlined procurement process for unique suppliers, it fosters effective collaboration with vendors who meet unique needs. Moreover, using this form supports risk management and ensures compliance with budget guidelines, thereby maintaining financial integrity and operational efficiency.
Who Needs the Sole Source/Single Source Exemption Form?
Eligible users of the Sole Source/Single Source Exemption Form include various departments and individuals involved in procurement responsibilities. Typically, personnel in finance or purchasing roles will handle the form submission. The form is generally required for certain types of purchases, such as specialized equipment or exclusive services that cannot be sourced elsewhere.
How to Fill Out the Sole Source/Single Source Exemption Form Online (Step-by-Step)
To effectively complete the Sole Source/Single Source Exemption Form online, follow these steps:
-
Access the form on the provided platform.
-
Fill in the required fields, beginning with the 'Requested Supplier'.
-
Provide a justification for choosing that supplier.
-
Ensure you and the required approver sign the document.
-
Review all entries for completeness before submission.
Each section must be comprehensively addressed to avoid delays due to missing information.
Common Errors and How to Avoid Them
Filling out the Sole Source/Single Source Exemption Form can lead to several common pitfalls. Watch for these typical errors:
-
Missing necessary signatures, including those from the submitter and approver.
-
Incompleteness in fields that require detailed responses.
-
Not adhering to university compliance guidelines.
To validate information before submission, double-check all required fields and ensure compliance with the university’s established protocols.
Submission Methods and Delivery for the Sole Source/Single Source Exemption Form
Submissions of the Sole Source/Single Source Exemption Form can be carried out through various methods. Users may opt for online submission through the designated platform, or they can submit a physical copy if needed. For any procurement assistance or inquiries, contact information is available, along with expected processing times. After submission, it's advisable to follow up on the form’s status to ensure timely processing.
What Happens After You Submit the Sole Source/Single Source Exemption Form?
Upon submission, users can expect confirmation or feedback regarding their request. This process may involve additional steps if further information is needed. It's essential to monitor the submission's status and adhere to any provided deadlines to ensure compliance with the procurement process.
Security and Compliance for the Sole Source/Single Source Exemption Form
When handling the Sole Source/Single Source Exemption Form, users can be assured of robust security and compliance measures. pdfFiller employs advanced document security protocols, including 256-bit encryption. It also adheres to legal standards concerning sensitive document handling, emphasizing compliance with HIPAA and GDPR regulations. Maintaining user privacy throughout the submission process is of utmost importance.
Utilizing pdfFiller for Your Sole Source/Single Source Exemption Form Needs
Consider leveraging pdfFiller to facilitate the completion of the Sole Source/Single Source Exemption Form. The platform offers various features that streamline editing and filling, making it a practical choice for users aiming for efficiency. To access the form, simply visit pdfFiller and utilize its capabilities for an enhanced form-filling experience.
How to fill out the Emory University Sole SourceSingle SourceExemption Form
-
1.Access the Sole Source/Single Source Exemption Form on pdfFiller by searching for the form name in the platform's search bar.
-
2.Open the form and familiarize yourself with its layout, including fields for supplier details and necessary justifications.
-
3.Before filling out the form, gather required information such as supplier contact details and reasons for choosing a single source.
-
4.Start by entering the date in the specified field at the top of the form.
-
5.Fill in the 'Requested Supplier' section with the supplier's complete name and contact information.
-
6.In the justification field, choose relevant checkboxes to indicate your reasons for selecting a sole or single source, providing additional comments if necessary.
-
7.Complete the 'Submitted by' section with your name and sign in the designated space, ensuring you have permission to submit the form.
-
8.Once all fields are filled, review the information for accuracy and completeness, ensuring no required fields are left blank.
-
9.Use the 'Save' option to keep a copy of your partially completed form if you need to return to it later.
-
10.When ready, use the 'Download' or 'Submit' button to finalize your submission to the Finance Division, noting any confirmation or reference number provided.
Who is eligible to submit the Sole Source/Single Source Exemption Form?
Any department within Emory University that intends to make a purchase exceeding $5,000 and chooses to use a sole or single supplier is eligible to submit this form.
What is the deadline for submitting the Sole Source/Single Source Exemption Form?
It's recommended to submit the form as soon as the need for a sole or single source supplier is identified, allowing ample time for review and processing before the purchase is made.
How do I submit the Sole Source/Single Source Exemption Form?
After completing the form on pdfFiller, use the 'Submit' button to send it directly to the Finance Division. Ensure that all required signatures are obtained before submission.
What supporting documents are required with the Sole Source/Single Source Exemption Form?
Along with the form, you may need to provide supporting documentation justifying the selection of the sole or single source supplier, such as previous contracts or quotes.
What are common mistakes to avoid when filling out the form?
Ensure all required fields are filled out, especially the justification for choosing a supplier. Double-check signatures and departmental approvals to avoid delays.
How long does it take for the form to be processed?
Processing times can vary, but generally allow for at least two weeks for review and approval by the Finance Division before making any purchases.
What if I have specific concerns about my submission?
For specific concerns, reach out to the Finance Division directly, as they can provide guidance on your particular situation and the form's requirements.
Emory University Sole Source/Single Source/Exemption Form Form Versions
Related Forms
If you believe that this page should be taken down, please follow our DMCA take down process
here
.
This form may include fields for payment information. Data entered in these fields is not covered by PCI DSS compliance.