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A form used for justification of sole source and price pre-purchase approvals for equipment and services exceeding $2000, collecting necessary quotes and supplier information.

How to fill out sole source price pre-purchase

How to fill out Sole Source & Price Pre-Purchase Justification

1. Identify the specific goods or services that require Sole Source justification.
2. Gather all relevant information about the supplier, including their unique qualifications and capabilities.
3. Provide a clear and concise justification for why a sole source procurement is necessary, detailing any market research conducted.
4. Complete the required forms, ensuring all sections are filled out accurately.
5. Attach supporting documentation that reinforces the justification, such as quotes, contracts, or certifications.
6. Review the completed justification for clarity and completeness before submission.
7. Obtain necessary approvals from relevant authorities or departments.

Who needs Sole Source & Price Pre-Purchase Justification?

1. Organizations requiring special procurement processes.
2. Project managers responsible for acquiring goods or services.
3. Procurement officers who oversee contract acquisitions.
4. Financial officers who need to ensure compliance with budgetary guidelines.

People Also Ask about

What is a sample justification for sole source?

Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.

What are the conditions for using single source procurement?

Justification for single source procurement typically hinges on unique circumstances where a particular supplier is the only source capable of delivering a specific good or service, or when time constraints, resource availability, or critical need dictate the use of a single supplier for expedience or efficiency.

How to justify single source procurement?

Single Source Purchase Justification Past experience with a particular issue and this vendor has the historical knowledge or was the original installer. Experience with similar projects at other agencies or at other levels of government. Demonstrated expertise.

What is an example of a sole source justification?

Example: A pharmaceutical drug, which is under a multiple year patent and is only sold directly by the manufacturer. Example: A one-of-a-kind oscilloscope that is available from only one source. Example: A supplier that possesses exclusive and/or predominant capabilities.

How do you justify single source procurement?

Single Source Purchase Justification Past experience with a particular issue and this vendor has the historical knowledge or was the original installer. Experience with similar projects at other agencies or at other levels of government. Demonstrated expertise.

What is a sole source purchase?

A sole source purchase is one where there is only one vendor capable of providing an item or service, and therefore it is not possible to obtain competitive bids.

Why choose single sourcing?

Single sourcing advantages: Single sourcing can result in reduced order lead times. Building a strong relationship is easier with just one supplier and helps to build trust between buyer and supplier. Single sourcing often means admin costs are reduced as you're placing orders with just one supplier.

How to write a sole source letter?

[Date] To Whom It May Concern: This letter is to confirm that the _(Product Name)_ is a sole source product, manufactured, sold and distributed exclusively by _(Company Name)_. No division of _(Company Name), nor any other company, makes a similar or competing product.

For pdfFiller’s FAQs

What is Sole Source & Price Pre-Purchase Justification?

Sole Source & Price Pre-Purchase Justification is a documented process used to justify the selection of a supplier when there is no competitive bidding process. It explains why a specific vendor has been chosen for the purchase and provides a rationale for the pricing.

Who is required to file Sole Source & Price Pre-Purchase Justification?

Typically, any department or individual within an organization that is making a purchase decision without the benefit of a competitive bid process is required to file a Sole Source & Price Pre-Purchase Justification.

How to fill out Sole Source & Price Pre-Purchase Justification?

To fill out Sole Source & Price Pre-Purchase Justification, you should include details such as the vendor's information, the specific goods or services being purchased, the reasons for not using a competitive bidding process, a description of the price evaluation, and any supporting documentation.

What is the purpose of Sole Source & Price Pre-Purchase Justification?

The purpose is to ensure transparency and accountability in the procurement process, to demonstrate that the chosen vendor is the most suitable option, and to provide justification for the expenditure of public or organizational funds.

What information must be reported on Sole Source & Price Pre-Purchase Justification?

Information that must be reported includes vendor name, description of goods/services, justification for sole source selection, price comparison if available, and any relevant supporting documentation.