Get the free purchase justification

Information Technology Services Purchase Requisition Form VENDOR Vendor SHIPPING ADDRESS The Pennsylvania State University Contact ITS Unit Address City/State/Zip / / Phone Fax University Park PA http // Date Needed Qty Part/Catalog Description Unit Price Extended Cost Total Estimated Cost Purpose/Project Special Instructions Attach Sole Source Justification Form if applicable Approvals Requested by User Id Phone Approved by Date Funding Approv...

How to fill out purchase justification form

To fill out a purchase justification form, follow these steps:

1. Begin by providing your personal information, including your name, title, department, and contact details.
2. Next, clearly state the purpose of the purchase and the need it fulfills. Explain why the item or service is necessary for your work or project, emphasizing any potential benefits or cost savings it may bring.
3. Provide a detailed description of the product or service you are requesting, including specifications, quantities, and any supporting documentation such as brochures or quotes. Be specific and provide as much information as possible.
4. Include the estimated cost of the purchase, including any associated expenses such as shipping or installation fees. If possible, provide alternative options or vendors to demonstrate that you have researched and considered different options.
5. Explain the potential impact of not making the purchase. Highlight any negative consequences or missed opportunities that may arise if the request is not approved. This helps to justify the importance and urgency of the purchase.
6. If applicable, include any relevant financial or budget information such as available funds or how the purchase aligns with the department's budget plans. Demonstrate that you have considered the financial implications of the request.
7. Finally, provide any additional supporting information, such as testimonials or case studies from other users or departments who have benefited from a similar purchase. This strengthens your case and further justifies the need for the purchase.

Who needs a purchase justification form?

A purchase justification form is typically required by employees, departments, or individuals who need to request approval for a purchase that exceeds a certain budget threshold or requires justification due to its nature. It is used to explain the purpose, necessity, and potential impact of the requested purchase, providing the necessary information for decision-makers to evaluate and approve the request.

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What is purchase justification form?

A purchase justification form is a document used to explain and validate the need for a specific purchase, ensuring that it aligns with organizational goals and budget constraints.

Who is required to file purchase justification form?

Typically, employees or departments seeking to make a purchase of significant value or commitment are required to file a purchase justification form, usually in accordance with organizational policy.

How to fill out purchase justification form?

To fill out a purchase justification form, provide details such as the item or service needed, the rationale for the purchase, budget impact, potential alternatives considered, and any supporting documentation.

What is the purpose of purchase justification form?

The purpose of a purchase justification form is to provide a structured way to assess the necessity and benefits of a proposed purchase, promoting responsible spending and accountability.

What information must be reported on purchase justification form?

Information that must be reported on a purchase justification form generally includes item description, quantity, purpose of the purchase, budget details, justification for the expense, and any alternatives that were considered.