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A form used by Southern Polytechnic State University to justify a sole-brand purchase, requiring details about the proposed source, scope of work, and justification for the specific brand being chosen.
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How to fill out sole-brand justification - spsu
How to fill out SOLE-BRAND JUSTIFICATION
01
Begin by clearly defining the product or service for which you are seeking sole-brand justification.
02
Identify the specific reasons for selecting a sole source vendor over multiple vendors.
03
Gather supporting documentation, including any previous procurement records or reliability data.
04
Explain how the sole source vendor meets your unique requirements that alternatives cannot fulfill.
05
Provide information about the vendor’s credentials, experience, and expertise in the relevant field.
06
Outline any cost implications and how they support the decision for a sole source.
07
Review and ensure all necessary approvals or sign-offs are included before finalizing the document.
Who needs SOLE-BRAND JUSTIFICATION?
01
Procurement officers involved in acquiring products or services.
02
Project managers requiring specific tools or solutions without alternative options.
03
Organizations aiming for compliance with procurement regulations.
04
Any team members involved in budget justifications for specific vendor selections.
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People Also Ask about
What is an example of a sole source justification?
Example: A pharmaceutical drug, which is under a multiple year patent and is only sold directly by the manufacturer. Example: A one-of-a-kind oscilloscope that is available from only one source. Example: A supplier that possesses exclusive and/or predominant capabilities.
How to write a single source justification?
How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?
What is a sole brand justification?
The purpose of sole brand justification is to show that only one brand of a product or service can meet a specific need.
What is a sample justification for sole source?
Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.
What is an example of sole sourcing?
Examples of Sole Sourcing In short, it's all about buying one particular brand or buying from one store or company only for your procurement supplies: If your company needs to buy good laptops and you have all decided to purchase Sony laptops, then obviously Sony is your single-sourcing.
How is sole sourcing justified?
A sole source purchase is justified when unique attributes or circumstances dictate that only one provider is capable of supplying the desired goods or services. This must be demonstrated along with ensuring the price is fair and reasonable.
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What is SOLE-BRAND JUSTIFICATION?
SOLE-BRAND JUSTIFICATION is a document that provides rationale for recommending a specific brand or product when multiple options are available, typically used in government procurement processes.
Who is required to file SOLE-BRAND JUSTIFICATION?
Individuals or departments involved in the procurement process that seek to purchase a sole-source brand or product are required to file a SOLE-BRAND JUSTIFICATION.
How to fill out SOLE-BRAND JUSTIFICATION?
To fill out SOLE-BRAND JUSTIFICATION, one must provide details such as the product description, the reason for selecting a sole brand, any market research conducted, and supporting documentation justifying the choice.
What is the purpose of SOLE-BRAND JUSTIFICATION?
The purpose of SOLE-BRAND JUSTIFICATION is to ensure transparency, accountability, and compliance with procurement regulations when a specific brand is selected over others.
What information must be reported on SOLE-BRAND JUSTIFICATION?
Information that must be reported includes the brand name, product specifications, justification for sole source selection, budget implications, and any supporting evidence for the decision.
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