Get the free Sole Source Justification Form - subr

This form is used by Southern University’s Purchasing Department to request approval for items or services to be treated as Sole Source for procurement processes.

How to fill out sole source justification form

How to fill out Sole Source Justification Form

1. Begin by clearly identifying the project or procurement need.
2. Provide a detailed description of the goods or services required.
3. Reference the specific justification for using a sole source provider.
4. Include the name and contact information of the sole source vendor.
5. Justify why no other vendor can meet the requirements, citing any unique qualifications or capabilities.
6. Document the anticipated costs and any previous quotes if available.
7. Obtain necessary approvals from relevant stakeholders or management.
8. Review and finalize the form to ensure all sections are completed accurately.

Who needs Sole Source Justification Form?

1. Entities or organizations requiring procurement of goods or services that can only be provided by a single vendor.
2. Government agencies or departments needing to justify bypassing normal competitive bidding processes.
3. Purchasing departments that handle acquisitions in specialized or emergency situations.

People Also Ask about

What is a sole service justification?

A Sole Source justification describes the steps taken to determine that the chosen supplier is the only source available for your product/service. Buying staff will review the sole source justification and may reach out if they have questions or need additional information.

How to write a sole source justification?

How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?

What is an example of sole sourcing?

Example: A pharmaceutical drug, which is under a multiple year patent and is only sold directly by the manufacturer. Example: A one-of-a-kind oscilloscope that is available from only one source. Example: A supplier that possesses exclusive and/or predominant capabilities.

What is a sole source?

RE: Sole Source Vendor To whom it may concern: This letter is to confirm that the (PRODUCT NAME) is a sole source product, manufactured, sold and distributed exclusively by (COMPANY NAME). No division of (COMPANY NAME), nor any other company, makes a similar or competing product.

What is an example of a sole source?

An example of a sole source might include proprietary chemicals sold only directly by the manufacturer, for which no other functional equivalents exist.

How do you justify single sourcing?

Single Source Purchase Justification Past experience with a particular issue and this vendor has the historical knowledge or was the original installer. Experience with similar projects at other agencies or at other levels of government. Demonstrated expertise.

For pdfFiller’s FAQs

What is Sole Source Justification Form?

The Sole Source Justification Form is a document used to justify the procurement of goods or services from a single source, as opposed to competitive bidding, based on specific circumstances.

Who is required to file Sole Source Justification Form?

Individuals or departments responsible for procurement within an organization are required to file the Sole Source Justification Form when there is a need to acquire goods or services from a sole source.

How to fill out Sole Source Justification Form?

To fill out the Sole Source Justification Form, provide details such as the description of the goods or services, the rationale for sole sourcing, the expected outcomes, and any supporting documentation that validates the need for a sole source procurement.

What is the purpose of Sole Source Justification Form?

The purpose of the Sole Source Justification Form is to ensure transparency and accountability in the procurement process by providing a formal justification for why competitive bidding is not feasible or appropriate.

What information must be reported on Sole Source Justification Form?

Information that must be reported on the Sole Source Justification Form includes details about the vendor, the nature of the goods or services, justification for sole source selection, cost estimates, and any alternatives considered.