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This document serves as a record for mentoring meetings between students and mentors in the Biokinesiology & Physical Therapy program at the University of Southern California.
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How to fill out mentor meeting record

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How to fill out Mentor Meeting Record

01
Start with the date of the meeting.
02
Write down the names of the mentor and mentee.
03
Include the meeting duration or start and end time.
04
Summarize the main topics discussed during the meeting.
05
Document any goals set and action items assigned.
06
Note any feedback or insights shared during the discussion.
07
End with a section for any follow-up items before the next meeting.

Who needs Mentor Meeting Record?

01
Mentors who want to track their progress with mentees.
02
Mentees to reflect on their learning and development.
03
Organizations to monitor mentorship programs.
04
Human resources for compliance and record-keeping.
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Talk about your professional background and current situation, and clearly state your desired focus for future conversations. Provide context to help your mentor understand you. Share your professional goals and, as relevant, your life situation.
How to write a meeting agenda Clarify meeting objectives. Invite participant input. Outline key questions for discussion. Define each task's purpose. Allocate time for agenda items. Assign topic facilitators. Write the meeting agenda. Team meeting agenda.
Below see how setting up an agenda can help you accomplish more in your mentoring partnership. Efficiency and Focus. Goal-Oriented Discussions. Accountability. Equal Participation. Skill-Related Topics. Career-Related Topics. Navigating an Organization Topics. Situational Topics.
In mentoring documentation, include key discussion points, goals established, action items agreed upon, progress made by the mentee, challenges encountered, and insights gained. Capture any resources or tools shared during the session, as well as reflections or feedback provided by both mentor and mentee.
Sample Agenda for Initial Mentor Meeting Introductions: Get to know one another. Share your personal and professional history. Discuss your expectations for your mentorship relationship. What do we each want to get out of this partnership? Set your goals for your mentorship relationship. Schedule your next meeting.
Main elements of a mentor meeting agenda Welcome and introduction. Review of previous goals and action items. Current challenges and opportunities. Skill development and learning. Goal setting for the future. Organizational alignment. Feedback and reflection. Action plan for next steps.
Page 1 A Structure for Mentoring Meetings. Getting Started - the first meeting. Get to know each other. Explore expectations. Between the first and second meetings. Mentees begin to complete their development plans. The second meeting. Review of Mentees' development plans. Ongoing meetings.
At a minimum, mentors and mentees should meet at least one hour per month for at least a year. It is best for mentees to outline in their first meeting how long they would like the relationship to last, so that mentors can adjust their expectations ingly.

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A Mentor Meeting Record is a document that captures the details and outcomes of meetings between a mentor and a mentee, including discussions, feedback, and progress updates.
Typically, both mentors and mentees are required to file the Mentor Meeting Record to ensure accountability and track the progress of the mentoring relationship.
To fill out a Mentor Meeting Record, you should include the date of the meeting, names of the mentor and mentee, key discussion points, outcomes, and any action items or follow-ups agreed upon during the meeting.
The purpose of the Mentor Meeting Record is to document the mentoring process, provide a reference for future meetings, facilitate communication between mentor and mentee, and evaluate the progress of the mentorship.
The information that must be reported on the Mentor Meeting Record includes the meeting date, attendees, discussion topics, key insights, actions agreed upon, and any deadlines for follow-up.
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